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The Letter of Counseling is a crucial HR documentation tool used within the Saudi Arabian employment framework when addressing employee performance or conduct issues that require formal intervention but may not yet warrant severe disciplinary action. This document type serves as an official record of concerns and corrective measures, typically issued after verbal discussions have not achieved desired improvements. The Letter of Counseling must comply with Saudi Labor Law requirements, particularly regarding employee rights and disciplinary procedures. It includes specific details about the issue at hand, references to company policies or regulations, clear expectations for improvement, and potential consequences if standards are not met. The document becomes part of the employee's official personnel file and can be referenced in future performance reviews or disciplinary actions.

1. Header Information: Date, employee details, department, position, and employee ID

2. Subject Line: Clear indication that this is a Letter of Counseling and the general nature of the issue

3. Specific Incident Details: Description of the behavior, performance issue, or violation being addressed, including dates and specific examples

4. Reference to Policies: Citation of specific company policies, procedures, or Saudi Labor Law provisions that were violated

5. Previous Communications: Reference to any verbal warnings or previous discussions about the issue

6. Expected Behavior: Clear statement of expected conduct or performance standards

7. Improvement Plan: Specific actions required from the employee to correct the issue

8. Timeline: Timeframe for expected improvement and review period

9. Consequences: Statement of potential consequences if behavior/performance doesn't improve

10. Support Resources: Available resources or assistance to help employee improve

11. Signature Block: Space for signatures of supervisor, employee, and witness, with date