The Leave Notice Letter is a standard document required under Saudi Arabian employment practices and governed by Saudi Labor Law. It is used when an employee needs to formally request and document time away from work, whether for annual leave, sick leave, personal leave, or other types of absence. The document should be submitted according to company policy timeframes and must include specific details about the leave period, contact information, and any necessary supporting documentation. The Leave Notice Letter serves multiple purposes: it ensures compliance with legal requirements, maintains proper record-keeping, allows for workforce planning, and establishes clear communication between all parties involved. This document is particularly important in Saudi Arabia, where strict labor laws govern employment relationships and leave entitlements.
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1. Header Information: Company letterhead, date, reference number, and formal addressing of relevant authority/department
2. Employee Information: Full name, employee ID, position, department, and length of service
3. Leave Details: Type of leave requested, start and end dates, total duration of leave
4. Contact Information: Employee's contact details during leave period
5. Return Date: Clear statement of expected date of return to work
6. Signature Block: Employee signature, date, and space for manager's approval
1. Handover Plan: Details of work handover arrangements, to be included when employee has critical responsibilities
2. Emergency Contact: Alternative contact information, necessary for extended leave periods
3. Leave Balance Statement: Current leave balance and how requested leave affects it, included when relevant to leave type
4. Special Arrangements: Any specific arrangements agreed with management, included when applicable
5. Travel Details: For international leave, include travel details when required by company policy
1. Medical Certificate: Required attachment for sick leave requests
2. Leave Application Form: Standard company leave application form as per internal policies
3. Handover Documents: Detailed list of pending tasks and responsibilities, if required
4. Travel Documentation: Copies of tickets/itinerary for international leave, if required by company policy
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