The Car Ownership Transfer Letter is a fundamental document in Saudi Arabian vehicle transactions, required whenever a vehicle's ownership changes hands. This document is essential for both private and commercial vehicle transfers, ensuring compliance with Saudi Traffic Law (Royal Decree No. M/85) and related regulations. It serves multiple purposes: documenting the seller's intent to transfer ownership, confirming the buyer's acceptance, detailing the vehicle's specifications and condition, and establishing the terms of the transfer. The letter must be prepared in accordance with Traffic Department (Muroor) requirements and may need to be authenticated depending on the transaction's nature. It's particularly important as it forms part of the official documentation required for updating the vehicle registration database and issuing new registration documents in Saudi Arabia.
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1. Letter Date and Location: Current date and city/region in Saudi Arabia where the transfer is taking place
2. Sender Details: Current owner's full name, ID number (Iqama/National ID), and contact information
3. Recipient Details: New owner's full name, ID number (Iqama/National ID), and contact information
4. Vehicle Identification: Complete vehicle details including make, model, year, color, chassis number, and registration plate number
5. Transfer Declaration: Clear statement of intention to transfer ownership and confirmation that the vehicle is free from any encumbrances
6. Transaction Details: Agreed purchase price and payment terms/confirmation
7. Current Registration Status: Confirmation of valid registration and payment of any outstanding fines or fees
8. Signatures: Space for both parties' signatures and dates
1. Vehicle Condition Declaration: Detailed description of the vehicle's current condition and any known issues - used when transferring used vehicles
2. Third Party Authorization: Authorization details when any party is represented by a legal representative or proxy
3. Payment Schedule: Include when the payment is to be made in installments rather than a single payment
4. Warranty Statement: Any specific warranties or disclaimers regarding the vehicle's condition - typically used for private sales
5. Previous Ownership History: Include when there's a need to document the chain of ownership, particularly for imported or classic vehicles
1. Copy of Vehicle Registration Card: Authenticated copy of current vehicle registration card (istimara)
2. Identification Documents: Copies of both parties' ID documents (Iqama/National ID)
3. Technical Inspection Report: Recent vehicle inspection report if required by local regulations
4. Payment Receipts: Proof of payment and financial transaction documents
5. Insurance Documents: Current insurance certificate and transfer documentation
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Transportation
Fleet Management
Insurance
Banking and Finance
Legal Services
Government Services
Corporate Services
Private Transportation
Vehicle Leasing
Used Car Sales
Automotive Retail
Relevant Teams
Legal
Compliance
Fleet Management
Administrative Services
Operations
Risk Management
Procurement
Asset Management
Corporate Services
Documentation
Vehicle Registration
Relevant Roles
Fleet Manager
Legal Counsel
Compliance Officer
Administrative Officer
Vehicle Registration Specialist
Corporate Services Manager
Procurement Manager
Asset Manager
Operations Manager
Legal Documentation Specialist
Risk Management Officer
Transportation Manager
Vehicle Sales Manager
Documentation Coordinator
Corporate Fleet Administrator
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