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The Form of Proxy for Shareholder Meeting is a fundamental corporate governance document used in Pakistani business practice, required under the Companies Act 2017 and regulated by the Securities and Exchange Commission of Pakistan (SECP). This document becomes necessary when shareholders cannot personally attend general meetings (whether Annual General Meetings or Extraordinary General Meetings) and need to appoint someone to represent their interests. The form must include specific details such as shareholder identification, proxy holder information, meeting particulars, and voting instructions. For listed companies, additional requirements apply under the Listed Companies (Code of Corporate Governance) Regulations 2019, including provisions for electronic voting and submission. The document serves as a crucial tool for ensuring shareholder participation in corporate decision-making while maintaining legal compliance with Pakistani corporate law.

1. Company Information: Full legal name of the company, registration number, and registered office address

2. Shareholder Details: Space for shareholder's name, address, folio number/CDC account details, and number of shares held

3. Meeting Details: Type of meeting (AGM/EGM), date, time, and venue of the meeting

4. Proxy Appointment: Space for proxy holder's name, CNIC number, and address

5. Voting Instructions: Clear format for indicating voting preferences on each agenda item

6. Signature Block: Space for shareholder's signature, witness details, and date of signing

7. Submission Instructions: Deadline and method for submitting the proxy form