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Disciplinary Letter For Unprofessional Behavior
"I need a Disciplinary Letter For Unprofessional Behavior to address an IT department employee who has repeatedly used offensive language during video conferences with clients, despite verbal warnings, with the latest incident occurring on January 15, 2025."
1. Letter Header: Company letterhead, date, reference number, and confidentiality notice
2. Employee Information: Full name, employee ID, designation, department, and length of service
3. Subject Line: Clear indication that this is a disciplinary letter
4. Incident Details: Specific description of the unprofessional behavior, including dates, times, and locations
5. Policy Violation Reference: Citation of specific company policies, codes of conduct, or regulations that were violated
6. Previous Warnings: Reference to any previous verbal or written warnings, if applicable
7. Consequences: Clear statement of the disciplinary action being taken
8. Corrective Actions: Specific expectations for improvement and timeline
9. Warning Statement: Clear indication of potential consequences if behavior continues
10. Closing: Signature block for issuing authority and acknowledgment section for employee
1. Performance History: Include when the current incident needs to be contextualized within the employee's broader performance record
2. Investigation Summary: Include when the disciplinary action follows a formal investigation
3. Appeal Rights: Include when company policy or applicable laws provide specific appeal procedures
4. Rehabilitation Plan: Include when offering specific support or training to help correct the behavior
5. Union Representative Notice: Include when the employee is under union representation
1. Incident Report: Detailed documentation of the specific incident(s) of unprofessional behavior
2. Witness Statements: Copies of any witness accounts or testimonies related to the incident
3. Previous Warning Letters: Copies of any previous warning letters or disciplinary actions
4. Relevant Company Policies: Excerpts from applicable company policies or code of conduct
5. Employee Response Form: Template for employee to formally respond to the disciplinary action
Authors
Banking and Financial Services
Information Technology
Manufacturing
Healthcare
Education
Retail
Telecommunications
Construction
Professional Services
Public Sector
Hospitality
Transportation and Logistics
Energy and Utilities
Media and Entertainment
Human Resources
Legal
Compliance
Employee Relations
Operations
Senior Management
Administration
Corporate Affairs
Industrial Relations
Human Resources Manager
HR Business Partner
Employee Relations Manager
Department Manager
Line Manager
Supervisor
Chief Human Resources Officer
HR Director
Legal Counsel
Compliance Officer
Operations Manager
General Manager
Chief Executive Officer
Managing Director
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