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The Solicitation Letter For Food Donation is a crucial document used in the Philippines when organizations seek food donations from potential donors. It operates within the framework of the Food Donation Act of 2009 (RA 9803) and the Solicitation Permit Law (PD 1564), requiring specific permits and compliance with food safety regulations. The document is typically used by registered charitable organizations, food banks, and social service institutions when approaching potential donors such as food manufacturers, retailers, or restaurants. It must include essential information about the requesting organization's credentials, specific donation needs, intended beneficiaries, handling procedures, and compliance with food safety standards. The letter serves as an initial point of contact and a formal record of the donation request, while also providing necessary legal protections under Philippine law for both donors and recipients.

1. Letter Header: Organization's letterhead, date, and recipient's complete contact information

2. Salutation: Formal greeting to the specific recipient or organization

3. Organization Introduction: Brief introduction of the requesting organization, its mission, and credibility (including registration numbers and permits)

4. Purpose Statement: Clear statement of the letter's purpose and the specific food donation needs

5. Impact Description: Explanation of how the donated food will benefit the community or specific beneficiaries

6. Donation Requirements: Specific details about the types of food needed, quantities, and any specific requirements (e.g., packaging, expiration dates)

7. Logistics Information: Details about collection/delivery arrangements, storage capabilities, and timing

8. Legal Compliance Statement: Brief mention of compliance with Food Donation Act and other relevant regulations

9. Call to Action: Clear instructions on how to proceed if interested in donating

10. Contact Information: Specific contact person's details for follow-up

11. Closing: Thank you statement, signature block with official designation