The Security Deposit Disposition Letter is a crucial document in Philippine real estate practice, used when a tenant vacates a rental property and the landlord needs to account for the security deposit's disposition. This document, required under Philippine rental laws and regulations, provides a detailed explanation of how the security deposit will be handled, including any deductions for damages beyond normal wear and tear, unpaid rent, or utility charges. The letter must comply with the Rent Control Act of 2009 and relevant provisions of the Civil Code of the Philippines, which require landlords to provide a written accounting of security deposit deductions within a specified timeframe. It serves as both a legal record and a communication tool, helping prevent disputes and ensuring transparency in the final settlement of the rental relationship.
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1. Sender and Recipient Information: Complete contact details of both landlord/property manager and tenant, including property address
2. Lease Reference: Details of the original lease agreement, including dates and property identification
3. Security Deposit Amount: Statement of the original security deposit amount and date received
4. Inspection Results: Summary of the property's condition upon move-out inspection
5. Deposit Calculation: Breakdown of how the security deposit is being handled, including any deductions or full refund
6. Payment Details: Information about how and when the remaining deposit will be returned
7. Closing Statement: Final remarks including deadline for disputes and contact information for questions
1. Damage Description: Detailed explanation of any damage beyond normal wear and tear, used when deductions are being made
2. Unpaid Charges: List of any outstanding rent or utility payments being deducted, included when applicable
3. Dispute Process: Extended explanation of tenant's rights and the dispute resolution process, included when required by local regulations or when deductions are contested
4. Forwarding Instructions: Special instructions for sending the deposit if the tenant has moved to a new address
5. Legal Citations: References to relevant laws and regulations, included when required by local law or when disputes are anticipated
1. Schedule A - Itemized Deductions: Detailed breakdown of all deductions with specific costs and reasons
2. Schedule B - Photographic Evidence: Photos documenting any damage or conditions leading to deductions
3. Schedule C - Repair Invoices: Copies of invoices or estimates for repairs or cleaning services
4. Schedule D - Move-out Inspection Report: Complete inspection report with detailed observations and findings
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