The Security Deposit Itemization Form is a crucial document in Philippine rental property management, required whenever a tenant's security deposit is being processed for return at the end of a lease term. This form ensures compliance with Philippine rental laws, particularly the Rent Control Act of 2009 and the Civil Code of the Philippines, which mandate transparent handling of security deposits. The document provides a detailed accounting of any deductions made from the original deposit, including cleaning costs, repairs for damages beyond normal wear and tear, unpaid rent, or utility charges. It serves as both a legal record and a communication tool between landlords and tenants, helping prevent disputes and ensuring fair treatment in security deposit returns. The form should be prepared within the legally mandated timeframe for security deposit returns in the Philippines and must include all necessary supporting documentation.
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1. Property and Party Information: Details of the rental property address, landlord/property manager information, and tenant information
2. Original Deposit Information: Amount and date of the original security deposit paid, including any other advance payments made
3. Lease Term Details: Start and end dates of the lease, move-in and move-out dates
4. Itemized Deductions: Detailed list of all deductions being made from the security deposit, with specific amounts for each item
5. Calculation Summary: Mathematical breakdown showing original deposit amount, total deductions, and final amount to be returned
6. Return Payment Information: Details of how and when the remaining deposit will be returned, including payment method
7. Certification: Statement of accuracy and signatures of landlord/property manager
1. Cleaning Charges: Detailed breakdown of cleaning charges if the property required professional cleaning or excessive cleaning beyond normal wear and tear
2. Damage Assessment: Specific details of any damage to the property beyond normal wear and tear, with repair costs
3. Unpaid Rent or Utilities: Section detailing any outstanding rent or utility payments being deducted
4. Dispute Resolution Process: Information about how tenants can dispute the deductions, including relevant timeframes and contact information
5. Photo Documentation Reference: References to attached photographs documenting damage or cleaning issues
1. Schedule A - Move-in Inspection Report: Copy or reference to the original move-in inspection report for comparison
2. Schedule B - Move-out Inspection Report: Detailed inspection report from the end of tenancy
3. Schedule C - Photographic Evidence: Photos documenting the condition of the property and any damage
4. Schedule D - Receipts and Invoices: Copies of cleaning bills, repair invoices, or other relevant expenses
5. Schedule E - Utility Bills: Copies of outstanding utility bills being deducted from the deposit
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Housing
Commercial Real Estate
Rental Property
Property Development
Property Investment
Student Housing
Corporate Housing
Relevant Teams
Property Management
Leasing
Real Estate Operations
Legal
Finance
Accounts Receivable
Tenant Relations
Facilities Management
Compliance
Documentation
Relevant Roles
Property Manager
Leasing Agent
Real Estate Manager
Building Superintendent
Property Administrator
Rental Coordinator
Lease Administrator
Real Estate Officer
Housing Manager
Facilities Manager
Property Accountant
Legal Compliance Officer
Real Estate Operations Manager
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