The Salary Letter To Employee is a crucial employment document used in the Philippines when formalizing compensation arrangements with new hires or updating terms for existing employees. It serves as an official record of the agreed-upon compensation package and must comply with Philippine labor laws, including the Labor Code of the Philippines and DOLE regulations. This document is typically issued following job offer acceptance or salary adjustments and includes essential information about base salary, statutory benefits, additional compensation components, and payment schedules. The letter forms part of the employee's permanent employment record and may be required for various administrative and legal purposes, such as visa applications, loan applications, or employment verification.
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1. Letter Header: Company letterhead, date, and employee's complete name and address
2. Subject Line: Clear indication that this is a salary letter/offer
3. Opening Paragraph: Reference to previous discussions or interviews and confirmation of employment offer
4. Position Details: Job title, department, and reporting relationship
5. Compensation Structure: Base salary, frequency of payment, and currency
6. Statutory Benefits: Mandatory benefits including SSS, PhilHealth, and Pag-IBIG contributions
7. Start Date: Confirmed date of employment commencement
8. Acceptance Terms: Instructions for accepting the offer and deadline for response
9. Closing: Professional closing, signature block for authorized company representative
1. Performance Review Schedule: Include when the company wants to specify timing of performance and salary reviews
2. Additional Benefits: Include when offering non-statutory benefits like health insurance, meal allowances, or transportation allowances
3. Probationary Period: Include for new employees subject to probationary period
4. Work Schedule: Include when work hours differ from standard company hours
5. Confidentiality Statement: Include when salary information is considered strictly confidential
6. Variable Pay Components: Include when offering performance bonuses, commissions, or other variable compensation
1. Salary Breakdown: Detailed breakdown of all salary components and deductions
2. Benefits Summary: Comprehensive list of all benefits and their monetary values
3. Variable Pay Structure: If applicable, detailed explanation of bonus or commission calculations
Relevant legal definitions
Clauses
Relevant Industries
Technology
Manufacturing
Financial Services
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Telecommunications
Mining
Agriculture
Real Estate
Energy
Transportation and Logistics
Relevant Teams
Human Resources
Finance
Legal
Payroll
Administration
Operations
Compensation and Benefits
Relevant Roles
Human Resources Director
HR Manager
Compensation and Benefits Manager
HR Business Partner
Recruitment Manager
Finance Director
Finance Manager
Payroll Manager
Legal Counsel
Company Secretary
Operations Manager
Department Head
Executive Assistant
Administrative Manager
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