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A Retirement Letter From Employer To Employee is a crucial document in Philippine employment relations, required when an employee reaches either the mandatory retirement age of 65 or opts for voluntary retirement at 60 years old (as per RA 7641). The letter serves multiple purposes: it formally documents the retirement, outlines the comprehensive retirement package, details the final pay computation, and provides clear instructions for the retirement process. This document is essential for compliance with Philippine labor laws and social security regulations, protecting both employer and employee interests. It should be issued with sufficient notice before the effective retirement date and must accurately reflect all statutory and company-specific retirement benefits.

1. Letter Header: Company letterhead, date, and formal addressing of the employee including their full name, employee ID, and current position

2. Retirement Acknowledgment: Formal statement acknowledging the employee's retirement, including the effective retirement date and reference to relevant retirement policies or agreements

3. Service Recognition: Acknowledgment of the employee's years of service, contributions, and achievements during their tenure

4. Retirement Benefits Overview: Summary of retirement benefits, including statutory benefits under RA 7641, company retirement plan benefits, and any additional compensation

5. Final Pay Information: Details about the computation and release of final pay, including pro-rated 13th month pay, unused leave credits, and other monetary benefits

6. Next Steps: Clear instructions on retirement procedures, required documentation, and important deadlines

7. Contact Information: Designated contact person(s) in HR or management for retirement-related queries and assistance

8. Closing: Expression of gratitude, well wishes for retirement, and formal closing with authorized signatory details