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A Reference and Recommendation Letter is a crucial document in the Philippine professional environment, used to provide formal endorsement and verification of an individual's professional capabilities, character, and work history. The document must comply with Philippine legislation, particularly the Data Privacy Act of 2012 (RA 10173) and the Labor Code, ensuring appropriate handling of personal information while providing meaningful insights about the subject's professional capabilities. This type of letter is commonly requested for job applications, visa applications, academic admissions, professional certifications, or career advancement opportunities. It should be written by someone in a supervisory or professional capacity who can authoritatively speak about the subject's qualifications, achievements, and character. The content typically includes employment details, performance assessment, and professional recommendations while maintaining a positive or neutral tone to avoid potential legal complications.

1. Letterhead and Date: Official letterhead of the company/institution, complete contact information, and current date

2. Recipient Information: Full name and contact details of the recipient or 'To Whom It May Concern' if recipient is unknown

3. Introduction: Writer's identification, relationship to the subject, and purpose of the letter

4. Employment Information: Subject's job title, duration of employment, and basic role description

5. Performance Assessment: Overview of subject's key strengths, skills, and notable achievements

6. Character Statement: Brief description of subject's personal qualities and work ethic

7. Closing Statement: Expression of recommendation and invitation for further contact if needed

8. Signature Block: Writer's full name, title, contact information, and signature