The Personal Release And Consent Form is a crucial document required in the Philippines whenever organizations collect, process, or store personal information from individuals. This document emerged from the requirements of the Data Privacy Act of 2012 (RA 10173) and subsequent privacy regulations in the Philippines. It serves multiple purposes, including documenting informed consent, establishing the scope of permitted data use, and protecting both the data subject's rights and the organization's interests. The form should be used whenever collecting sensitive personal information, conducting surveys or research, using photographs or videos, or engaging in any activity that involves personal data processing. It typically includes details about data collection purposes, processing methods, storage duration, sharing protocols, and the data subject's rights under Philippine law.
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1. Parties: Identification of the person giving consent (Data Subject) and the entity receiving the consent (Data Controller/Processor), including full names, addresses, and contact information
2. Background: Brief context explaining the purpose of the consent form and the relationship between the parties
3. Definitions: Clear definitions of key terms used in the document, especially technical or legal terms related to data processing and consent
4. Scope of Consent: Detailed description of what specific personal information is being collected and what the consenting party is agreeing to
5. Purpose of Collection and Processing: Clear statement of how the personal information will be used, processed, stored, and potentially shared
6. Rights of the Data Subject: Enumeration of the rights of the person giving consent, including right to access, correct, and withdraw consent
7. Duration of Consent: Specification of how long the consent will remain valid and circumstances under which it may expire
8. Privacy Protection Measures: Overview of security measures and safeguards implemented to protect the personal information
9. Declaration and Signature: Formal statement of consent and space for signatures, dates, and witnesses if required
1. Media Release Provisions: Additional provisions specifically for use of photographs, videos, or other media content, used when the consent includes permission for media usage
2. Third Party Disclosure: Specific provisions regarding sharing information with third parties, included when data sharing with other entities is anticipated
3. International Data Transfer: Provisions for cross-border data transfers, included when personal information may be transmitted outside the Philippines
4. Commercial Usage Rights: Specific provisions for commercial use of personal information or content, included when there's potential commercial exploitation
5. Minor's Consent: Additional provisions when the data subject is a minor, including parental/guardian consent requirements
6. Compensation Details: Section outlining any payment or compensation terms, included when the consent involves paid participation or services
7. Revocation Procedure: Detailed procedure for withdrawing consent, included when the nature of processing requires specific revocation protocols
1. Schedule A - Types of Personal Information: Detailed list of all personal information types to be collected and processed
2. Schedule B - Specific Purposes and Processing Activities: Comprehensive list of all intended uses and processing activities for the collected information
3. Schedule C - Third Party Recipients: List of potential third parties who may receive or process the personal information
4. Appendix 1 - Privacy Policy: Copy of the organization's privacy policy or relevant excerpts
5. Appendix 2 - Data Subject Rights Guide: Detailed guide explaining how the data subject can exercise their rights under the Data Privacy Act
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Education
Media and Entertainment
Financial Services
Technology
Human Resources
Marketing and Advertising
Research and Development
Non-profit Organizations
Government Services
Retail
Professional Services
Relevant Teams
Legal
Compliance
Human Resources
Marketing
Communications
Information Technology
Data Protection
Risk Management
Customer Service
Operations
Research
Public Relations
Relevant Roles
Data Protection Officer
Privacy Officer
Compliance Manager
Legal Counsel
Human Resources Manager
Marketing Director
Research Coordinator
Project Manager
Operations Manager
Communications Director
Information Security Officer
Risk Manager
Customer Relations Manager
Recruitment Manager
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