A Payment Demand Letter Breach Of Contract is a critical document used in the Philippines when one party has failed to meet their contractual payment obligations. It serves as a formal notification and demand for payment, typically issued before initiating legal proceedings in Philippine courts. The document must align with requirements under the Civil Code of the Philippines and related legislation, including proper identification of parties, clear statement of the breach, specific payment demands, and applicable interest calculations under Philippine law. This type of demand letter is commonly used in business transactions, commercial disputes, and service contracts where payment terms have been violated. It should clearly state the consequences of non-payment and provide reasonable time for the debtor to respond or comply, typically 15-30 days under Philippine business practice.
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1. Sender's Details: Complete name, address, and contact information of the creditor or their legal representative
2. Date: Current date of the demand letter
3. Recipient's Details: Complete name and address of the debtor/breaching party
4. Subject Line: Clear indication that this is a formal demand letter regarding breach of contract
5. Contract Reference: Specific details of the original contract including date, parties, and nature of agreement
6. Breach Description: Clear description of how the contract was breached, including relevant dates and specific violations
7. Payment Details: Exact amount owed, including any interest, penalties, or additional charges with calculations
8. Demand Statement: Formal demand for payment with specific deadline
9. Payment Instructions: Clear instructions on how and where to make the payment
10. Legal Consequences: Statement of legal actions that will be taken if payment is not received by the deadline
1. Previous Communications: Reference to prior attempts to collect the debt or resolve the issue, include if there have been previous communications
2. Interest Calculation: Detailed breakdown of how interest has been calculated, include if charging interest on the outstanding amount
3. Settlement Options: Proposed payment plans or settlement options, include if willing to negotiate terms
4. Supporting Documentation: Reference to attached evidence or documentation, include if additional proof needs to be presented
5. Without Prejudice Statement: Statement preserving legal rights, include if planning potential future legal action
1. Schedule A - Payment History: Detailed record of any partial payments made and remaining balance
2. Schedule B - Interest Calculations: Detailed breakdown of interest calculations and penalties
3. Appendix 1 - Contract Copy: Copy of the original contract showing the breached terms
4. Appendix 2 - Communication Records: Copies of relevant previous communications regarding the breach
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Real Estate and Property
Construction
Manufacturing
Retail and Commerce
Professional Services
Information Technology
Telecommunications
Healthcare
Education
Transportation and Logistics
Agriculture
Energy and Utilities
Relevant Teams
Legal
Finance
Accounts Receivable
Collections
Credit Control
Compliance
Risk Management
Treasury
Corporate Affairs
Contract Administration
Relevant Roles
Chief Financial Officer
Finance Manager
Accounts Receivable Manager
Credit Controller
Collections Officer
Legal Counsel
Corporate Lawyer
Compliance Officer
Contract Manager
Business Development Manager
Account Manager
Financial Controller
Treasury Manager
Risk Manager
Company Secretary
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