The No Longer Employed Verification Letter is a crucial document in Philippine business practice, required in various situations where formal confirmation of previous employment is necessary. This document is commonly requested for new employment applications, visa processing, loan applications, or other official purposes where proof of previous employment is required. The letter must comply with Philippine labor laws, particularly the Labor Code of the Philippines and DOLE regulations, while also adhering to the Data Privacy Act of 2012 regarding the handling of personal information. It serves as an official record confirming the employment period, position held, and the fact that the individual is no longer employed with the company. The content and format of the letter may vary depending on the specific requirements of the requesting party, but must always maintain professional standards and legal compliance.
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1. Letterhead Information: Company name, address, contact details, and any relevant registration numbers
2. Date: Current date when the letter is issued
3. Addressee Information: Name and address of the party requesting verification or 'To Whom It May Concern'
4. Subject Line: Clear indication that this is an employment verification letter
5. Employee Information: Full name and position/title of the former employee
6. Employment Period: Exact dates of employment (start and end dates)
7. Employment Status Confirmation: Clear statement confirming the person is no longer employed
8. Signature Block: Name, title, and signature of the authorized company representative
1. Reason for Separation: Include only if specifically requested and appropriate to share (e.g., resignation, retirement)
2. Salary Information: Include only if specifically requested and authorized by the former employee
3. Job Responsibilities: Brief description of main duties, if relevant to the verification purpose
4. Performance Statement: General statement about work performance, if positive and specifically requested
5. Rehire Eligibility: Statement about eligibility for rehire, if company policy allows such disclosure
6. Contact Information: Additional contact details for further verification, if company policy allows
1. Certificate of Employment: Optional formal certificate with more detailed employment information
2. Clearance Form: If required, a copy of the employee's clearance form showing all obligations have been settled
3. Supporting Documents: Any relevant HR documentation that may be required for specific verification purposes
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Information Technology
Manufacturing
Retail
Healthcare
Education
Construction
Business Process Outsourcing
Hospitality
Transportation and Logistics
Professional Services
Government and Public Sector
Telecommunications
Real Estate
Energy and Utilities
Relevant Teams
Human Resources
Legal
Administration
Compliance
Corporate Secretariat
Records Management
Employee Relations
Operations
Relevant Roles
HR Manager
HR Director
HR Specialist
HR Administrator
Legal Counsel
Company Secretary
Department Head
Office Manager
HR Operations Manager
Compliance Officer
Administrative Manager
Personnel Manager
HR Business Partner
Employee Relations Manager
Records Management Specialist
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