The NDA Termination Letter is a crucial document used when parties wish to formally end their confidentiality agreement in the Philippines. It is typically employed when the purpose of the original NDA has been fulfilled, business relationships have concluded, or when parties mutually agree to terminate their confidentiality obligations. The document must comply with Philippine contract law, particularly the Civil Code of the Philippines and the Data Privacy Act of 2012. This letter serves multiple purposes: it officially documents the termination date, provides instructions for handling confidential information, reminds parties of surviving obligations, and helps prevent future disputes by clearly stating the terms of separation. It's essential for risk management and maintaining clear business records, particularly in situations involving sensitive information or intellectual property.
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1. Letter Date and Address Block: Current date and full contact details of both parties, including registered business addresses
2. Reference Line: Clear reference to the original NDA agreement, including its title and execution date
3. Subject Line: Clear indication that this is a termination notice for the NDA
4. Opening Statement: Formal greeting and reference to the authority to terminate under the original NDA
5. Termination Declaration: Clear statement of termination and the effective date
6. Confidential Information Handling: Instructions regarding the return or destruction of confidential information
7. Surviving Obligations: Reminder of obligations that continue after termination
8. Closing and Signature Block: Formal closing, signature lines for authorized representatives
1. Reason for Termination: Include if there's a specific reason that needs to be documented, or if required by the original NDA
2. Certification Requirement: Request for written certification of compliance with confidential information return/destruction
3. Mutual Release: Include if parties agree to release each other from certain obligations
4. Dispute Resolution Reference: Include if there are ongoing disputes or potential issues to be addressed
1. Schedule A - Confidential Information Inventory: List of confidential information exchanged under the NDA that needs to be returned or destroyed
2. Schedule B - Certification Form: Template for certifying the return or destruction of confidential information
3. Schedule C - Original NDA Reference: Copy or extract of relevant termination provisions from the original NDA
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