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A Gift Giving Solicitation Letter is essential for organizations in the Philippines seeking to raise funds through charitable donations. This document is required when any organization plans to solicit donations from the public, whether for specific projects or general organizational support. The letter must comply with Philippine regulations, including the Solicitation Permit Act and DSWD guidelines, which require organizations to obtain proper permits before engaging in fundraising activities. The document typically includes organizational credentials, project details, financial requirements, intended impact, and legal compliance statements. It serves as a crucial tool for transparent fundraising while protecting both donors and recipients through proper documentation and regulatory compliance. Organizations should prepare this letter when planning fundraising campaigns, special projects, or ongoing donation programs.

1. Letter Header: Organization's letterhead, including complete contact information, registration numbers, and Solicitation Permit number as required by Philippine law

2. Date and Recipient Details: Current date and properly formatted recipient information

3. Greeting: Professional and personalized salutation to the potential donor

4. Introduction: Brief introduction of the organization, including its legal status, mission, and track record of community service

5. Purpose Statement: Clear and specific statement of the fundraising purpose, including the target amount and intended use of donations

6. Project Description: Detailed explanation of the gift-giving program, beneficiaries, and expected impact

7. Request: Specific, clear ask for support with donation options and methods of giving

8. Legal Compliance Statement: Statement confirming compliance with Philippine fundraising laws and regulations, including Solicitation Permit details

9. Accountability Promise: Commitment to transparent use of funds and reporting mechanisms

10. Call to Action: Clear instructions on how to proceed with making a donation

11. Closing: Professional closing with contact information for follow-up questions

12. Signature Block: Official signature, name, and title of authorized representative