The Fundraiser Solicitation Letter is a crucial document for organizations seeking to raise funds in the Philippines. It must be drafted in accordance with the Solicitation Permit Act (Republic Act No. 4075) and DSWD Memorandum Circular No. 17, which require organizations to obtain proper permits before conducting public solicitations. This document type is commonly used by registered non-profit organizations, charitable institutions, religious organizations, and educational institutions when seeking donations from individuals, corporations, or foundations. The letter must include specific elements such as the organization's DSWD permit number, clear project descriptions, fund utilization plans, and proper disclosures about tax deductibility. It serves as both a legal compliance document and a promotional tool, requiring careful attention to both regulatory requirements and persuasive communication elements.
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1. Organization Header: Official letterhead including organization name, registration numbers, and DSWD permit number
2. Date and Recipient Details: Current date and properly addressed recipient information
3. Greeting: Appropriate salutation to the recipient
4. Introduction: Brief introduction of the organization and its mission, including registration status and credentials
5. Problem Statement: Clear description of the issue or need being addressed
6. Project Description: Specific details about the project or cause requiring funding
7. Financial Request: Clear statement of fundraising goals and how funds will be used
8. Call to Action: Specific instructions on how to make donations
9. Legal Disclosures: Required statements about tax deductibility and DSWD permit information
10. Contact Information: Complete contact details for inquiries and verification
11. Closing: Professional closing with authorized signatory details
1. Success Stories: Previous achievements and impact stories - include when organization has relevant past successes
2. Donor Recognition Plans: Description of how donors will be acknowledged - include for larger fundraising campaigns
3. Project Timeline: Specified timeline for the project - include when project has specific deadlines or phases
4. Budget Breakdown: Detailed allocation of requested funds - include for larger funding requests or when specifically required by potential donors
5. Corporate Partnership Options: Special provisions for corporate donors - include when targeting business organizations
6. Matching Gift Information: Details about matching gift programs - include when applicable to target audience
1. Donation Form: Structured form for donor information and pledge details
2. Project Budget: Detailed breakdown of projected expenses and fund utilization
3. Organization Profile: Brief background document about the organization including registration details and track record
4. Banking Details: Secure document with organization's official banking information for transfers
5. Tax Certification: Copy of organization's tax-exempt status certification if applicable
Relevant legal definitions
Clauses
Relevant Industries
Non-profit
Charity
Education
Healthcare
Religious Organizations
Social Services
Environmental Conservation
Humanitarian Aid
Arts and Culture
Community Development
Disaster Relief
Youth Development
Animal Welfare
Relevant Teams
Development
Legal
Compliance
Finance
Communications
Public Relations
Program Management
Executive Leadership
Donor Relations
Grant Writing
Community Outreach
Relevant Roles
Development Director
Fundraising Manager
Executive Director
Non-profit Administrator
Grant Writer
Compliance Officer
Public Relations Manager
Program Director
Campaign Coordinator
Donor Relations Manager
Chief Financial Officer
Legal Counsel
Communications Director
Community Outreach Coordinator
Project Manager
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