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The Employee Release Letter is a crucial document in Philippine employment law that formalizes the termination of an employment relationship. It is typically used when an employee leaves an organization, whether through resignation, mutual agreement, or other forms of separation. The document serves as official confirmation that all employment obligations have been fulfilled by both parties and includes details about final settlements, benefit payments, and clearance requirements. Under Philippine labor laws, particularly the Labor Code and DOLE regulations, this document helps protect both employer and employee interests by clearly documenting the terms of separation and releasing both parties from future claims related to the employment relationship. The letter should be carefully drafted to ensure compliance with local labor laws while providing clear documentation of the employment termination process.

1. Letter Header: Company letterhead, date, and recipient's details

2. Subject Line: Clear identification of the document as an Employee Release Letter

3. Employment Details: Confirmation of employment period, position, and effective date of termination

4. Acknowledgment of Final Settlement: Details of final pay, benefits, and other entitlements paid to the employee

5. Clearance Statement: Confirmation that all company property has been returned and obligations fulfilled

6. Mutual Release Clause: Statement releasing both parties from future claims related to employment

7. Governing Law: Statement that the letter is governed by Philippine law

8. Signature Block: Space for signatures of both employer and employee representatives