The Demand Letter Small Claims is a crucial legal document used in the Philippine jurisdiction when seeking to recover monetary debts that fall within the small claims court threshold of PHP 1,000,000 (as per Supreme Court Administrative Circular No. 22-2022). This document serves as the initial formal step in debt recovery, typically used before initiating court proceedings. It must include specific details about the debt, payment terms, and a clear demand for payment, while complying with Philippine legal requirements. The letter is designed to be both a collection tool and potential evidence in court proceedings, making it essential for businesses and individuals seeking to recover debts through the small claims procedure. It's particularly relevant in cases involving unpaid services, loans, rent, or other monetary obligations where the amount falls within the jurisdictional limit.
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1. Sender's Details: Complete name and contact information of the creditor/claimant
2. Date: Current date of the letter
3. Recipient's Details: Complete name and address of the debtor/respondent
4. Subject Line: Clear indication that this is a demand letter and the amount claimed
5. Debt/Claim Details: Specific details about the debt or claim, including date incurred, original amount, and current amount with interest if applicable
6. Legal Basis: Brief statement of the legal basis for the claim
7. Payment Demand: Clear statement of the amount demanded and payment deadline
8. Payment Instructions: Specific instructions on how and where to make the payment
9. Legal Consequences: Statement indicating intent to pursue legal action if payment is not received
10. Closing: Formal closing, signature block, and contact information
1. Previous Communications: Reference to prior payment requests or communications - include when there have been previous attempts to collect
2. Interest Calculation: Detailed breakdown of interest calculations - include when claiming interest on the principal amount
3. Settlement Options: Proposed payment arrangements or settlement terms - include when willing to accept installment payments
4. Supporting Documents Reference: List of attached supporting documents - include when additional documentation is being provided
5. Without Prejudice Statement: Statement preserving legal rights - include when offering settlement negotiations
1. Statement of Account: Detailed breakdown of the amount being claimed, including principal, interest, and other charges
2. Supporting Documents: Copies of relevant contracts, receipts, or other evidence of the debt
3. Payment History: Record of any partial payments made and remaining balance
4. Computation of Interest: Detailed calculation of interest charges if applicable
Relevant legal definitions
Clauses
Relevant Industries
Retail
Financial Services
Real Estate
Construction
Professional Services
Manufacturing
Wholesale Trade
Consumer Services
Small and Medium Enterprises
E-commerce
Healthcare
Education
Technology
Hospitality
Relevant Teams
Legal
Finance
Accounts Receivable
Collections
Credit Control
Risk Management
Compliance
Operations
Administration
Corporate Secretariat
Relevant Roles
Credit Manager
Accounts Receivable Specialist
Collections Officer
Finance Manager
Business Owner
Legal Coordinator
Compliance Officer
Account Manager
Small Business Manager
Administrative Officer
Corporate Secretary
Financial Controller
Risk Manager
Operations Manager
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