The Collection Authorization Letter is a crucial document in Philippine business and personal transactions where one party needs to delegate the authority to collect funds, documents, or other items to another party. This document type is commonly used when the principal party cannot personally conduct the collection due to various circumstances such as physical absence, business efficiency, or operational requirements. The letter must comply with Philippine legal requirements, including those set forth in the Civil Code of the Philippines and relevant regulations regarding agency relationships. It serves as proof of authority for the collecting party and provides security for the party releasing the items or funds. The document typically includes detailed information about all parties involved, specific authorization parameters, collection details, and temporal validity. Collection Authorization Letters are particularly important in the Philippine context where formal authorization is often required by institutions before releasing any valuable items or funds to representatives.
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1. Date and Place: Current date and location where the letter is being executed
2. Recipient Details: Complete name and address of the entity/person to whom the authorization letter is addressed
3. Subject Line: Clear indication that this is a Collection Authorization Letter
4. Authorizer Information: Complete details of the person giving the authorization, including full name, address, and valid ID information
5. Authorized Person Information: Complete details of the person being authorized to collect, including full name, address, and valid ID information
6. Authorization Statement: Clear and specific statement of authorization, including what is being authorized for collection (money, check, documents, etc.)
7. Collection Details: Specific information about what is to be collected, including amounts, account numbers, or reference numbers
8. Duration of Authority: Specific period for which the authorization is valid
9. Signature Block: Space for signatures of the authorizer, authorized person, and witnesses if required
1. Special Instructions: Any specific instructions or conditions for the collection process, used when there are particular requirements or limitations
2. Multiple Collection Locations: List of different locations where collection may take place, used when collections need to be made from multiple places
3. Revocation Clause: Specific terms for revoking the authorization, included when the authorizer wants to specify conditions for cancellation
4. Indemnification Clause: Protection clause for the recipient against any disputes, included in cases of high-value collections or potential risks
5. Government Requirements: Additional statements required by specific government agencies or institutions, included when dealing with government transactions
1. Valid ID Attachments: Photocopies of valid government IDs of both the authorizer and authorized person
2. Debt Documentation: Details of the debt or amount to be collected, including relevant invoices or statements
3. Proof of Relationship: Documents proving the relationship between authorizer and authorized person, if required (e.g., employment contract, agency agreement)
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Insurance
Real Estate
Retail
Healthcare
Education
Telecommunications
Utilities
Professional Services
Manufacturing
Distribution and Logistics
Government Services
Relevant Teams
Legal
Finance
Accounts Receivable
Treasury
Operations
Administration
Compliance
Risk Management
Corporate Secretariat
Credit Control
Relevant Roles
Accounts Receivable Manager
Collections Officer
Finance Manager
Treasury Manager
Credit Controller
Legal Counsel
Compliance Officer
Administrative Manager
Business Operations Manager
Account Executive
Financial Controller
Risk Manager
Corporate Secretary
Operations Supervisor
Branch Manager
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