An Authorization Letter For Receiving is a crucial document in Philippine business and personal transactions where direct collection or receipt of items by the principal is not possible. This document is commonly used when authorizing someone to collect important documents, packages, payments, or other items on behalf of another person or entity. The letter must comply with Philippine law, particularly the Civil Code provisions on agency relationships and the Rules on Notarial Practice when notarization is required. It typically includes the full details of the principal and the authorized agent, specific scope of authority, validity period, and any relevant conditions or limitations. The document is widely used across various sectors and can be particularly important in situations involving overseas Filipino workers, business representatives, or family members acting on behalf of others.
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1. Date and Location: Current date and place where the letter is executed
2. Recipient Details: Name and address of the organization/person to whom the authorization letter is addressed
3. Principal's Information: Complete name, address, and identification details of the person giving the authorization
4. Agent's Information: Complete name, address, and identification details of the authorized person (agent)
5. Purpose Statement: Clear statement of the specific purpose of the authorization and what items/documents the agent is authorized to receive
6. Duration of Authority: Validity period of the authorization
7. Principal's Signature: Signature of the person giving the authorization
8. Contact Information: Contact details of both the principal and the authorized person
1. Special Instructions: Any specific instructions or limitations on the authority granted, used when there are particular conditions or restrictions
2. Identification Requirements: Specific ID requirements for the agent, included when dealing with high-security or sensitive items
3. Witness Section: Space for witness signatures and details, used when additional verification is required
4. Notary Section: Section for notary acknowledgment, included when notarization is required
5. Revocation Clause: Terms for revoking the authorization, included when the authorization is for an extended period
1. List of Authorized Items: Detailed list of specific items, documents, or packages authorized for collection
2. Copy of Valid IDs: Photocopies of valid government-issued IDs of both principal and agent
3. Supporting Documents: Any additional documents required to support the authorization (e.g., proof of relationship, corporate authorization if applicable)
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Healthcare
Education
Government Services
Logistics and Courier Services
Legal Services
Real Estate
Retail
Manufacturing
Import/Export
Insurance
Telecommunications
Relevant Teams
Legal
Administration
Compliance
Human Resources
Operations
Corporate Secretariat
Logistics
Procurement
Facilities Management
Customer Service
Document Control
Relevant Roles
Administrative Manager
Legal Counsel
Compliance Officer
Human Resources Manager
Office Manager
Executive Assistant
Operations Manager
Document Controller
Corporate Secretary
Logistics Coordinator
Procurement Officer
Facilities Manager
Branch Manager
Customer Service Representative
Legal Administrator
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