The Thank You Letter For Funding Support is an essential document in New Zealand's charitable and non-profit sector, serving as both a professional courtesy and a formal record of received funding. It is typically used when an organization receives donations, grants, or financial support from individuals, corporations, or institutions. The document should comply with New Zealand's Charities Act 2005 and Income Tax Act 2007 requirements, particularly when used as supporting documentation for tax purposes. The letter combines formal acknowledgment with genuine appreciation, often including specific details about the funding received, its intended impact, and any relevant charitable registration numbers. It's a crucial tool for donor relationship management and may be required for audit trails and financial reporting.
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1. Date and Letterhead: Organization's official letterhead including name, address, and contact information, along with the current date
2. Donor's Address Block: Complete name and address of the donor or funding organization
3. Formal Salutation: Appropriate greeting addressing the donor or representative by name
4. Expression of Gratitude: Clear statement acknowledging the specific funding amount or support received and expressing sincere thanks
5. Impact Statement: Brief description of how the funding will be used and its impact on the organization's goals or specific projects
6. Tax Information: If applicable, include relevant tax receipt information or charitable donation number
7. Closing Statement: Final expression of appreciation and commitment to keeping the donor informed
8. Signature Block: Professional closing with name, title, and signature of the appropriate organizational representative
1. Project Updates: Include when there are specific projects or initiatives that the funding will support, providing more detailed information about implementation plans
2. Recognition Details: If the donor is to be recognized in any specific way (e.g., donor wall, annual report), include these details
3. Future Engagement: When appropriate, mention upcoming events, reports, or ways the donor can stay involved with the organization
4. Media Release Permission: Include when seeking permission to publicly acknowledge the donation in media or promotional materials
1. Receipt for Tax Purposes: Official donation receipt meeting tax authority requirements, if applicable
2. Project Summary: Brief overview of the specific project or initiative being funded, if the donation was for a particular purpose
3. Recognition Agreement: If applicable, details of how the donor will be recognized and any specific terms regarding public acknowledgment
Relevant legal definitions
Clauses
Relevant Industries
Non-Profit
Charitable Organizations
Education
Healthcare
Arts and Culture
Environmental Conservation
Social Services
Research and Development
Community Development
Sports and Recreation
Religious Organizations
Indigenous Services
Public Sector
Humanitarian Aid
Relevant Teams
Development
Finance
Administration
Executive Office
Communications
Donor Relations
Fundraising
Grant Management
Public Relations
Legal Affairs
Operations
Relevant Roles
Executive Director
Development Manager
Fundraising Coordinator
Grant Writer
Chief Executive Officer
Financial Controller
Donor Relations Manager
Community Engagement Officer
Board Secretary
Programs Director
Communications Manager
Administrative Officer
Finance Manager
Charitable Giving Coordinator
Philanthropy Officer
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