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Retainer Fee Agreement Template for New Zealand

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Key Requirements PROMPT example:

Retainer Fee Agreement

"I need a Retainer Fee Agreement for my IT consulting firm to provide ongoing technical support services to a medium-sized retail company, with monthly reporting requirements and specific provisions for after-hours support."

Document background
The Retainer Fee Agreement is essential for businesses and professionals in New Zealand seeking to establish long-term service arrangements with predictable fee structures. This document is particularly useful when regular, ongoing services are required and both parties benefit from a stable, committed relationship. The agreement typically includes detailed service specifications, payment terms, and performance expectations, all structured within New Zealand's legal framework. It provides certainty for both service providers and clients by establishing clear terms for regular payment in exchange for guaranteed service availability. Common applications include legal services, consulting arrangements, marketing services, and other professional services where consistent access to expertise is valuable. The document ensures compliance with New Zealand contract law while providing flexibility to accommodate specific service requirements and industry standards.
Suggested Sections

1. Parties: Identification of the service provider and the client, including full legal names and contact details

2. Background: Context of the agreement and brief description of why the parties are entering into this retainer arrangement

3. Definitions: Key terms used throughout the agreement defined for clarity and consistency

4. Scope of Services: Detailed description of the services covered under the retainer arrangement

5. Retainer Fee Structure: Details of the retainer fee amount, what it covers, and any additional charges

6. Payment Terms: Payment schedule, method of payment, and handling of additional charges

7. Term and Renewal: Duration of the agreement and conditions for renewal

8. Obligations of Service Provider: Responsibilities and commitments of the service provider

9. Client Responsibilities: Obligations and commitments required from the client

10. Confidentiality: Provisions regarding the handling of confidential information

11. Termination: Conditions and process for terminating the agreement

12. General Provisions: Standard contractual terms including governing law, notices, and entire agreement

Optional Sections

1. Intellectual Property: Include when services involve creation or use of intellectual property

2. Non-Compete/Non-Solicitation: Add when protection against competition or client solicitation is needed

3. Insurance and Liability: Include when specific insurance requirements or liability limitations need to be addressed

4. Force Majeure: Add when protection against unforeseen circumstances is particularly important

5. Dispute Resolution: Include when specific dispute resolution procedures are preferred

6. Assignment: Add when transfer of rights needs to be specifically addressed

7. Data Protection: Include when personal data processing is involved

8. Reporting Requirements: Add when regular reporting of work or progress is required

Suggested Schedules

1. Schedule 1 - Detailed Service Description: Comprehensive list and description of services covered under the retainer

2. Schedule 2 - Fee Schedule: Detailed breakdown of fees, including retainer amount and additional service charges

3. Schedule 3 - Service Level Agreement: Specific performance metrics and service standards

4. Schedule 4 - Key Personnel: List of key team members assigned to provide the services

5. Appendix A - Communication Protocol: Procedures for regular communication and reporting

6. Appendix B - Additional Terms and Conditions: Any additional terms specific to the services or industry

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


























Clauses

































Relevant Industries

Legal Services

Consulting

Professional Services

Information Technology

Marketing and Advertising

Accounting and Financial Services

Business Advisory

Human Resources

Public Relations

Management Consulting

Engineering Services

Creative Services

Relevant Teams

Legal

Finance

Procurement

Operations

Business Development

Commercial

Compliance

Risk Management

Professional Services

Account Management

Administration

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Legal Counsel

Finance Manager

Procurement Manager

Operations Manager

Business Development Manager

Managing Director

Partner

Senior Consultant

Contract Manager

Account Manager

Professional Services Manager

General Counsel

Commercial Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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