The Legal Invoice is a fundamental document in New Zealand's legal practice, essential for billing clients for legal services rendered. It must comply with multiple regulatory requirements, including the Lawyers and Conveyancers Act 2006, GST legislation, and New Zealand Law Society guidelines. The document is used whenever legal services are provided, whether for ongoing matters or one-off services, and must include detailed breakdowns of professional fees, disbursements, and applicable taxes. A properly structured Legal Invoice ensures transparency in billing, maintains professional standards, and provides necessary documentation for both accounting and regulatory purposes. It serves as a crucial record for client communications, tax compliance, and practice management.
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1. Law Firm Details: Firm name, address, contact information, and GST registration number
2. Client Information: Client name, address, and matter reference number
3. Invoice Summary: Invoice number, date, total amount due, and payment terms
4. Matter Description: Brief description of the legal matter and period of service
5. Professional Fees: Itemized list of professional services rendered with corresponding fees
6. Disbursements: List of out-of-pocket expenses incurred on behalf of the client
7. GST Calculation: Breakdown of GST applied to fees and disbursements
8. Payment Instructions: Bank account details and payment methods accepted
1. Time Records Summary: Summary of hours worked by different fee earners, used when billing is time-based
2. Trust Account Statement: Statement of trust account transactions, included when trust funds are held
3. Previous Balance: Information about previous invoices and payments, included for ongoing matters
4. Fixed Fee Breakdown: Detailed breakdown of fixed fee components, used for fixed-fee arrangements
5. Third Party Costs: Separate section for third party costs requiring reimbursement
6. Funding Arrangements: Details of any special funding arrangements or legal aid information
1. Detailed Time Records: Comprehensive breakdown of time spent by each lawyer/staff member, including dates, descriptions, and time units
2. Disbursements Schedule: Detailed list of all disbursements with receipts or supporting documentation
3. Court Filing Fees Schedule: Itemized list of court filing fees and related expenses
4. Third Party Invoices: Copies of third-party invoices being charged as disbursements
5. Historical Billing Summary: Summary of all invoices issued for the matter to date
Relevant legal definitions
Clauses
Relevant Industries
Legal Services
Professional Services
Financial Services
Corporate Services
Public Sector
Private Practice
Non-Profit Organizations
Healthcare
Real Estate
Technology
Manufacturing
Retail
Construction
Relevant Teams
Finance
Accounts Receivable
Legal Operations
Administration
Compliance
Trust Accounting
Client Services
Partner Operations
Billing
Records Management
Relevant Roles
Lawyer
Legal Partner
Finance Manager
Accounts Receivable Specialist
Practice Manager
Billing Coordinator
Trust Account Administrator
Legal Secretary
Compliance Officer
Financial Controller
Managing Partner
Accountant
Legal Billing Specialist
Office Administrator
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