The Job Approval Letter is a crucial document in the New Zealand employment process, typically issued after successful job negotiations but before the formal employment agreement. It serves as an interim document that confirms the employer's intention to hire and outlines the fundamental terms of employment. In New Zealand's employment law framework, this document must align with the Employment Relations Act 2000 and related legislation, though it is less detailed than the full employment agreement that follows. The Job Approval Letter should include essential information such as position details, compensation, start date, and basic terms while maintaining a professional yet welcoming tone. It's particularly important for establishing clear communication of employment terms and can be especially crucial for roles involving foreign workers where visa requirements may need to be addressed.
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1. Company Letterhead: Official company letterhead including company name, address, and contact details
2. Date: Date of the letter
3. Employee Details: Full name and address of the employee
4. Job Offer Statement: Clear statement offering the position, including job title and department
5. Start Date: Confirmed employment start date
6. Employment Type: Whether the position is permanent, fixed-term, or casual
7. Salary/Wage Details: Compensation details including salary/wage rate and payment frequency
8. Hours of Work: Standard working hours, days, and any flexibility arrangements
9. Location: Primary work location or arrangement (office/remote/hybrid)
10. Probationary Period: Details of any trial or probationary period if applicable
11. Acceptance Instructions: How to accept the offer and by what deadline
12. Reference to Employment Agreement: Statement that a full employment agreement will follow
13. Signature Block: Space for employer signature and title
1. Benefits Summary: Overview of main benefits when the company offers significant additional benefits
2. Visa/Immigration: Immigration requirements section for non-resident employees
3. Conditional Offers: Any conditions that must be met before employment starts (background checks, references, qualifications)
4. Reporting Structure: Direct manager and reporting relationships when organizational structure is complex
5. KiwiSaver Information: Details about KiwiSaver enrollment for employees new to NZ employment
6. Pre-employment Requirements: Any medical checks, drug tests, or security clearances required
7. Confidentiality Statement: Brief confidentiality requirements if dealing with sensitive information
8. Remote Work Arrangements: Specific details about remote working arrangements if applicable
1. Schedule 1 - Position Description: Detailed job description including key responsibilities and requirements
2. Schedule 2 - Benefits Summary: Detailed breakdown of all benefits and entitlements
3. Schedule 3 - Required Documentation: List of documents needed before employment can commence
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