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Informal Meeting Minutes are essential documents used across New Zealand organizations to maintain accurate records of business discussions and decisions. While less formal than statutory meeting minutes, they still serve as important business records under New Zealand law, including considerations from the Companies Act 1993 and Electronic Transactions Act 2002. These minutes are typically used for team meetings, project updates, departmental meetings, and other regular business gatherings where formal board minutes aren't required but a record of proceedings is beneficial. The document helps track decision-making processes, assign responsibilities, and maintain organizational memory while providing a reference point for future actions and accountability. Good practice involves creating these minutes contemporaneously with the meeting and distributing them promptly to all relevant parties for review and record-keeping.

1. Meeting Details: Date, time, location, and method of meeting (in-person/virtual/hybrid)

2. Attendees: List of all present participants, including their roles, and those who sent apologies

3. Agenda Items: List of topics discussed during the meeting

4. Discussion Points: Key points and main discussion items for each agenda topic

5. Decisions Made: Clear documentation of any decisions reached during the meeting

6. Action Items: List of tasks agreed upon, including responsible persons and deadlines