The Delegation Form serves as a crucial governance document in New Zealand organizations, providing a formal mechanism for transferring decision-making authority and specific powers from one party to another. This document type is essential for maintaining clear lines of authority and ensuring compliance with New Zealand legislation, including the State Sector Act 1988 and Companies Act 1993. The Delegation Form typically includes detailed information about the delegator and delegate, specific powers being transferred, duration of the delegation, conditions or limitations, and formal execution requirements. It's commonly used when key personnel are temporarily absent, during organizational restructuring, or to improve operational efficiency by delegating routine decision-making powers to appropriate levels within the organization.
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1. Delegator Details: Full name, position, and organization of the person or entity delegating authority
2. Delegate Details: Full name, position, and organization of the person or entity receiving the delegated authority
3. Scope of Delegation: Clear and specific description of the powers, functions, and duties being delegated
4. Duration: The time period for which the delegation is valid, including start and end dates
5. Conditions and Limitations: Any specific conditions, restrictions, or limitations on the exercise of delegated authority
6. Signatures: Formal execution section for both delegator and delegate to sign, including date and witness provisions
1. Sub-delegation Rights: Section specifying whether the delegate has the right to further delegate the authority to others
2. Reporting Requirements: Details of any reporting obligations the delegate must fulfill while exercising the delegated authority
3. Revocation Provisions: Specific conditions under which the delegation may be revoked before the end date
4. Conflict Resolution: Procedures for handling disputes or disagreements about the exercise of delegated authority
5. Emergency Provisions: Special provisions for exercise of delegated authority in emergency situations
1. Schedule 1 - Detailed Powers: Comprehensive list of specific powers and functions being delegated
2. Schedule 2 - Organizational Chart: Diagram showing the delegation relationship within the organizational structure
3. Schedule 3 - Required Forms: Templates or forms that must be used in exercising the delegated authority
4. Appendix A - Reference Documents: List of relevant policies, procedures, or regulations referenced in the delegation
5. Appendix B - Delegation Register Entry: Copy of the entry to be made in the organization's delegation register
Relevant legal definitions
Clauses
Relevant Industries
Government
Healthcare
Financial Services
Education
Legal Services
Corporate
Non-Profit
Manufacturing
Construction
Professional Services
Public Sector
Retail
Relevant Teams
Legal
Human Resources
Finance
Operations
Executive Office
Compliance
Risk Management
Administrative Services
Corporate Governance
Board Secretariat
Relevant Roles
Chief Executive Officer
Managing Director
Board Member
Department Head
Senior Manager
Human Resources Director
Finance Manager
Operations Manager
Project Manager
Legal Counsel
Company Secretary
Regional Manager
Branch Manager
Department Supervisor
Acting Manager
Interim Director
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