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Decision Memorandum

Decision Memorandum Template for New Zealand

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Key Requirements PROMPT example:

Decision Memorandum

"I need a Decision Memorandum for our department's proposed transition to a hybrid work model by March 2025, including analysis of infrastructure requirements, cost implications, and impact on staff productivity."

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Document background
The Decision Memorandum is a critical governance tool widely used across New Zealand's public and private sectors for facilitating and documenting important organizational decisions. This document type is particularly relevant when significant operational, strategic, or policy decisions need to be made with proper documentation and accountability. The memorandum typically includes comprehensive analysis of options, implications, and recommendations, ensuring compliance with New Zealand's public sector requirements and corporate governance standards. It serves as both a decision-making tool and an official record, making it essential for audit trails and organizational memory. Decision Memoranda are commonly used in situations requiring formal approval processes, especially where decisions may have significant financial, operational, or strategic implications for the organization.
Suggested Sections

1. Header Information: Document reference number, date, security classification, and distribution list

2. Subject: Clear, concise statement of the matter requiring decision

3. Purpose: Brief statement of why this decision is needed and what outcome is sought

4. Background: Relevant context and history of the issue, including any previous decisions or related matters

5. Current Situation: Description of the current state of affairs and why a decision is needed now

6. Analysis: Detailed examination of the issue, including key considerations, risks, and implications

7. Options: Presentation of viable alternatives, with pros and cons for each option

8. Financial Implications: Cost analysis and budgetary considerations for each option

9. Recommendation: Clear statement of the recommended course of action with justification

10. Next Steps: Implementation plan or required actions following the decision

Optional Sections

1. Consultation: Summary of stakeholder engagement and feedback - include when multiple parties or departments are affected

2. Legal Considerations: Analysis of legal implications - include when decision has legal ramifications

3. Risk Assessment: Detailed risk analysis and mitigation strategies - include for high-impact decisions

4. Treaty of Waitangi Implications: Analysis of impact on MÄori and Treaty obligations - include when decision affects MÄori interests

5. Environmental Impact: Environmental considerations - include when decision has environmental implications

6. Communications Plan: Strategy for communicating the decision - include for decisions affecting external stakeholders

7. Timeline: Detailed implementation timeline - include for complex implementations

Suggested Schedules

1. Financial Analysis: Detailed cost breakdowns and financial projections

2. Stakeholder Analysis: Comprehensive analysis of affected parties and their interests

3. Risk Register: Detailed risk assessment matrix and mitigation strategies

4. Implementation Plan: Detailed action plan with timelines and responsibilities

5. Supporting Documentation: Related reports, correspondence, or previous decisions

6. Consultation Summary: Detailed record of consultation process and feedback received

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



































Clauses



























Relevant Industries

Government Administration

Public Sector

Healthcare

Education

Infrastructure

Financial Services

Environmental Management

Social Services

Defense and Security

Local Government

Crown Entities

State-Owned Enterprises

Non-Profit Organizations

Corporate Governance

Relevant Teams

Executive Leadership

Corporate Governance

Policy and Planning

Operations

Finance

Risk and Compliance

Legal

Strategy

Project Management Office

Corporate Services

Internal Audit

Business Development

Public Relations

Human Resources

Information Management

Relevant Roles

Chief Executive Officer

Managing Director

Department Head

Policy Manager

Operations Manager

Project Director

Finance Manager

Risk Manager

Compliance Officer

Board Secretary

Executive Director

Senior Policy Advisor

Strategy Manager

Program Manager

Decision Authority

Corporate Services Manager

General Manager

Chief Financial Officer

Public Sector Manager

Governance Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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