An Architecture Letter of Intent (LOI) serves as a preliminary commitment document between architectural service providers and their clients in New Zealand. It is typically used when parties need to formalize their initial understanding before developing a comprehensive architectural services agreement. The LOI establishes basic terms including preliminary scope, initial fee structure, and key timeframes, while operating within New Zealand's legal framework, particularly the Registered Architects Act 2005 and related construction legislation. This document is essential when immediate commitment is needed to begin preliminary work, secure resources, or commence initial design phases, while the detailed terms of a full agreement are being negotiated. The LOI provides temporary contractual protection while maintaining flexibility for the final agreement terms.
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1. Date and Parties: Identification of the client and architect, including full legal names and contact details
2. Project Information: Basic details of the proposed project, including project name and site location
3. Purpose of Letter: Clear statement that this is a Letter of Intent and its intended purpose
4. Preliminary Scope: High-level description of the architectural services to be provided
5. Initial Fee Structure: Outline of proposed fee basis and any initial payments required
6. Duration: Validity period of the LOI and expected timeline for finalizing formal agreement
7. Next Steps: Clear outline of immediate actions and path to formal engagement
8. Basic Terms: Essential terms including confidentiality, preliminary obligations, and termination rights
9. Signatures: Execution block for both parties
1. Initial Program: High-level project timeline and key milestones, used for more complex projects
2. Preliminary Studies: Outline of any immediate investigation work required, included when specific preliminary works are needed
3. Third Party Appointments: List of other consultants to be engaged, included for projects requiring multiple consultants
4. Insurance Requirements: Basic insurance obligations, included for higher-risk projects
5. Intellectual Property: Basic IP terms, included when preliminary design work is part of the LOI scope
6. Exclusions: Specific exclusions from the preliminary scope, included for complex projects to avoid misunderstanding
1. Preliminary Scope Schedule: More detailed outline of the proposed architectural services and deliverables
2. Fee Breakdown: Initial fee structure and payment terms if more detailed than can be included in main letter
3. Key Personnel: List of key team members from both parties involved in the project
4. Site Information: Basic site details and any known constraints or requirements
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