The Annual Review Letter is a crucial employment document used in New Zealand to formalize the outcomes of employee performance reviews. It serves as an official record of the annual review process, capturing key discussions about performance, development, and compensation in accordance with New Zealand employment law. The document is typically issued following a formal performance review meeting and includes essential information such as performance assessment, salary adjustments, bonus determinations, and future objectives. The Annual Review Letter plays a vital role in maintaining clear communication between employers and employees while ensuring compliance with legal requirements for documentation of employment-related decisions. It should be drafted in accordance with the Employment Relations Act 2000 and related legislation, incorporating principles of good faith and fair dealing that are fundamental to New Zealand employment law.
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1. Letter Header: Company letterhead, date, and recipient's details
2. Opening Acknowledgment: Reference to the review meeting date and participants
3. Review Period: Clear statement of the period covered by the review
4. Performance Summary: Overview of key achievements and performance against previous objectives
5. Compensation Updates: Any changes to salary, benefits, or other compensation elements
6. Future Objectives: Key performance objectives and expectations for the coming year
7. Closing Statement: Acknowledgment of contribution and encouragement for future performance
8. Signature Block: Manager's signature and title
1. Development Plan: Specific training or development opportunities identified for the coming year - include when professional development needs have been identified
2. Special Recognition: Acknowledgment of specific achievements or contributions - include for exceptional performance
3. Promotion Details: Information about role changes or promotions - include when applicable
4. Performance Improvement Requirements: Specific areas requiring improvement and action plans - include when performance issues need addressing
5. Market Adjustment Note: Explanation of market-based salary adjustments - include when relevant to compensation changes
1. Performance Metrics Summary: Detailed breakdown of performance against KPIs and objectives
2. Compensation Details: Detailed breakdown of any changes to compensation package
3. Development Plan Details: Comprehensive outline of training and development activities planned
4. Job Description: Updated job description if role has changed or been modified
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Healthcare
Manufacturing
Retail
Professional Services
Education
Government
Hospitality
Construction
Mining
Agriculture
Transportation
Telecommunications
Energy
Non-Profit
Relevant Teams
Human Resources
People Operations
Talent Management
Performance Management
Compensation and Benefits
Legal
Employee Relations
Corporate Services
Executive Leadership
Relevant Roles
HR Manager
HR Director
People Operations Manager
Talent Management Director
Compensation Specialist
HR Business Partner
Performance Management Specialist
Department Manager
Line Manager
Senior Manager
Director
Vice President
Chief Executive Officer
Chief Human Resources Officer
Employment Relations Manager
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