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The Staff Employment Confirmation Letter is a crucial document in Dutch employment practice, typically issued following verbal agreement of employment terms or after signing an employment contract. It serves as an official written record of the employment relationship and its key terms, as required by Dutch law. This document is mandatory under Article 7:655 of the Dutch Civil Code, which requires employers to provide employees with written documentation of their employment terms. The letter includes essential information such as the identity of parties, job role, start date, salary, working hours, leave entitlements, and other key employment conditions. It's particularly important in the Netherlands where employment relationships are heavily regulated and both parties need clear documentation of their rights and obligations. The document helps ensure transparency and provides legal certainty for both employer and employee regarding the terms of employment.

1. Company Letterhead and Date: Official company letterhead with full legal entity name, address, and date of the letter

2. Employee Personal Details: Full name and address of the employee

3. Confirmation of Employment: Clear statement confirming the employment, job title, and start date

4. Key Employment Terms: Essential terms including salary, working hours, work location, and position

5. Leave Entitlement: Vacation days, public holidays, and other leave provisions

6. Notice Period: Required notice period for termination of employment

7. Collective Agreement Reference: Reference to applicable collective labor agreement (CAO) if relevant

8. Signature Block: Space for employer signature, name, and title