This Social Media Confidentiality Agreement is designed for organizations operating under Dutch law who need to establish clear boundaries and protocols for employee social media usage while protecting confidential information. The document becomes increasingly essential as organizations face growing risks from inadvertent information disclosure through social media channels. It addresses key areas including definition of confidential information, acceptable use policies, ownership of professional social media accounts, and security requirements. The agreement complies with Dutch employment law, privacy regulations, and EU directives, particularly GDPR. It should be implemented as part of the organization's broader information security and employee communication policies, typically presented to employees during onboarding or when updating company-wide social media policies.
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1. Parties: Identification of the employer and employee/contractor
2. Background: Context of the agreement and relationship between parties
3. Definitions: Definitions of key terms including 'Social Media', 'Confidential Information', 'Professional Social Media Accounts', 'Personal Social Media Accounts'
4. Scope of Agreement: Overview of activities and platforms covered by the agreement
5. Confidential Information: Detailed description of what constitutes confidential information in the social media context
6. Social Media Usage Rules: General rules and restrictions for social media use regarding company information
7. Employee Obligations: Specific responsibilities and requirements for employees when using social media
8. Company Property and Accounts: Provisions regarding ownership and management of professional social media accounts
9. Security Requirements: Security measures required when accessing social media platforms
10. Breach and Consequences: Actions constituting breach and resulting consequences
11. Duration and Survival: Term of agreement and provisions that survive termination
12. General Provisions: Standard contractual clauses including governing law, jurisdiction, and amendment procedures
1. Personal Account Management: Specific rules for personal social media accounts - include when employees have significant personal following or industry influence
2. Crisis Communication: Procedures for social media usage during company crisis - include for high-risk industries or public-facing companies
3. Industry-Specific Regulations: Additional requirements for regulated industries - include for financial services, healthcare, etc.
4. International Usage: Special provisions for international social media presence - include for companies operating in multiple jurisdictions
5. Monitoring and Privacy: Details of company monitoring practices - include when company actively monitors social media
6. Brand Ambassador Guidelines: Rules for employees designated as brand ambassadors - include when company has formal brand ambassador program
1. Schedule A - Approved Social Media Platforms: List of social media platforms covered by the agreement
2. Schedule B - Prohibited Content Categories: Detailed list of types of content that must not be shared
3. Schedule C - Social Media Best Practices: Guidelines and examples of appropriate social media behavior
4. Schedule D - Emergency Contacts: List of contacts for social media-related emergencies or questions
5. Schedule E - Platform-Specific Rules: Specific requirements for different social media platforms
6. Appendix 1 - Acknowledgment Form: Form for employee signature acknowledging understanding of the agreement
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Retail
Media and Entertainment
Professional Services
Healthcare
Manufacturing
Education
Telecommunications
Marketing and Advertising
Consumer Goods
Non-Profit Organizations
Hospitality and Tourism
Relevant Teams
Human Resources
Marketing
Public Relations
Corporate Communications
Legal
Information Security
Social Media
Customer Service
Sales
Product Development
Executive Leadership
Internal Communications
Relevant Roles
CEO
Marketing Manager
Social Media Coordinator
Public Relations Officer
Human Resources Manager
Customer Service Representative
Sales Representative
Product Manager
Content Creator
Community Manager
Brand Manager
Corporate Communications Officer
Employee Relations Manager
Digital Marketing Specialist
Business Development Manager
Executive Assistant
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