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Reference Release Authorization Form for the Netherlands

Reference Release Authorization Form Template for Netherlands

A Reference Release Authorization Form under Dutch law is a formal document that enables individuals to authorize their current or former employers to provide reference information to potential employers or other specified parties. The document complies with both Dutch employment law and EU GDPR requirements, ensuring proper handling of personal data and employment information. It establishes the scope of information that can be shared, specifies authorized recipients, and includes necessary privacy notices and consent declarations in accordance with Dutch legal requirements.

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What is a Reference Release Authorization Form?

The Reference Release Authorization Form is essential in the Dutch employment context where reference checks are common practice during hiring processes. This document is designed to comply with Dutch employment law and the EU General Data Protection Regulation (GDPR), providing a legal framework for sharing employment-related information. The form is typically used when individuals are seeking new employment opportunities and need to authorize their current or former employers to provide references. It includes specific provisions about what information can be shared, protects the privacy rights of the individual, and ensures transparent processing of personal data. The document becomes particularly important in the Netherlands where privacy laws are strictly enforced and explicit consent is required for sharing personal and professional information.

What sections should be included in a Reference Release Authorization Form?

1. Authorization Statement: Clear statement of consent authorizing the release of reference information

2. Personal Information: Authorizer's details including full name, current address, and contact information

3. Employment Details: Information about employment period, position(s) held, and employer details

4. Recipient Information: Details of who is authorized to receive the reference information

5. Scope of Authorization: Specific information that may be disclosed in the reference

6. Duration of Authorization: Time period for which the authorization remains valid

7. Data Protection Notice: GDPR compliance statement and privacy rights information

8. Signature Block: Space for date, signature, and name of the authorizing individual

What sections are optional to include in a Reference Release Authorization Form?

1. Specific Exclusions: Section listing any information that should NOT be disclosed in the reference

2. Multiple Recipients: Additional section when authorization is granted to multiple potential reference recipients

3. Release of Liability: Optional waiver of claims regarding the provision of reference information

4. Previous Employers: Section for including multiple previous employers when seeking references from multiple sources

5. Revocation Process: Details about how the authorization can be revoked before the end of its duration

What schedules should be included in a Reference Release Authorization Form?

1. List of Authorized Information: Detailed checklist of specific information types that may be disclosed

2. Recipient Contact Details: Complete contact information for authorized recipients

3. Privacy Notice: Detailed GDPR privacy notice explaining how personal data will be processed

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions


















Clauses


















Relevant Industries

Technology

Financial Services

Healthcare

Education

Manufacturing

Retail

Professional Services

Construction

Hospitality

Non-profit

Government

Telecommunications

Transportation

Energy

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Recruitment

Personnel Administration

Employee Relations

Talent Acquisition

People Operations

Corporate Services

Risk Management

Relevant Roles

HR Manager

Recruitment Specialist

Legal Counsel

Privacy Officer

Compliance Manager

HR Director

Talent Acquisition Manager

HR Business Partner

Employee Relations Manager

HR Administrator

Hiring Manager

Department Manager

Career Counselor

HR Coordinator

Personnel Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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