The Notification Of Termination Of Employment is a critical document used in the Netherlands when an employer needs to formally end an employment relationship. It must be drafted in accordance with Dutch employment law, particularly the Dutch Civil Code and the Work and Security Act. This document is required whenever an employment contract is being terminated unilaterally by the employer, except in cases of summary dismissal or mutual consent termination. The notice must include specific elements such as the termination date, notice period, grounds for termination, and information about final settlements including the transition payment (transitievergoeding). Depending on the circumstances, it may need to reference UWV approval or works council consultation. The document serves both as a legal requirement and as a formal communication tool, ensuring transparency and clarity in the termination process while protecting both employer and employee rights under Dutch law.
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1. Letter Header: Company letterhead, date, and employee's contact details
2. Subject Line: Clear indication that this is a termination notice (e.g., 'Notice of Termination of Employment')
3. Opening Statement: Formal opening and reference to the employee's position and employment start date
4. Termination Declaration: Clear statement of the employment termination and the effective date
5. Notice Period: Specification of the notice period and last working day
6. Reason for Termination: Brief explanation of the grounds for termination in accordance with Dutch law
7. Final Settlement: Information about final salary, vacation days, and transition payment (transitievergoeding)
8. Company Property: Instructions regarding the return of company property
9. Closing Statement: Information about final arrangements and contact person for questions
10. Signature Block: Company representative's signature, name, and position
1. Garden Leave: Include when the employee is being placed on garden leave during the notice period
2. Non-Compete Reminder: Include when the employee is bound by post-employment restrictions
3. Handover Instructions: Include when specific handover of work or projects is required
4. Settlement Agreement Reference: Include when a separate settlement agreement is being proposed
5. UWV Approval Reference: Include when termination is based on UWV approval
6. Works Council Consultation: Include when works council was consulted as part of the process
7. Outplacement Support: Include when the company is offering outplacement assistance
1. Final Payment Calculation: Detailed breakdown of final salary, benefits, and transition payment
2. UWV Approval Document: Copy of the UWV dismissal permit (if applicable)
3. Handover Checklist: List of items and tasks to be handed over before departure
4. Company Property List: Itemized list of company property to be returned
5. Reference Letter: Standard employment reference letter
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