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The Holiday Application Letter is a standard document used in Dutch professional environments to formally request and document planned leave from work. This document is essential for proper leave management and compliance with Dutch employment law, which stipulates specific requirements for vacation entitlements and notice periods. The letter should be submitted in advance of the planned leave, typically following company-specific notice period requirements. It includes crucial information such as the specific dates requested, total number of days, current leave balance, and arrangements for work coverage during the absence. The Holiday Application Letter serves multiple purposes: it provides a formal record of the request, ensures proper planning for work coverage, and helps organizations maintain accurate leave administration in accordance with Dutch labor regulations and company policies.

1. Personal Information and Date: Employee's full name, employee ID (if applicable), department, and current date

2. Recipient Information: Manager's/supervisor's name and title

3. Subject Line: Clear indication that this is a holiday/vacation request

4. Vacation Details: Specific dates requested (first and last day of leave), total number of days

5. Current Leave Balance: Statement of remaining vacation days for the year

6. Work Coverage: Brief description of how ongoing work will be handled during absence

7. Contact Information: Emergency contact details during the leave period

8. Signature Block: Employee's signature, printed name, and date