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Change of Address Notification
I need a change of address notification to inform my bank, utility providers, and insurance company about my new residence in Amsterdam. The document should include my old and new addresses, effective date of the change, and my contact information for any follow-up.
What is a Change of Address Notification?
A Change of Address Notification tells Dutch authorities and business contacts that you're moving to a new location. When you relocate within the Netherlands, you must inform your municipality (gemeente) within 5 days of moving - this is required by the Personal Records Database Act (BRP).
Beyond this legal requirement, you'll need to update your address with organizations like banks, insurance companies, and the Dutch Tax Authority (Belastingdienst). Many Dutch companies offer digital forms for this, making it easier to maintain accurate contact details and ensure you don't miss important correspondence or legal notices.
When should you use a Change of Address Notification?
File a Change of Address Notification immediately when moving to a new home in the Netherlands. Dutch law requires this within 5 days of relocating - even if you're just moving to another apartment in the same city. Submit it to your local gemeente (municipality) first, as this updates your official registration in the BRP system.
Use this notification when switching temporary accommodations, moving in with a partner, or returning from abroad to live in the Netherlands. It's especially important when dealing with government services, applying for permits, or ensuring accurate delivery of official documents. Many Dutch organizations, from healthcare providers to employers, rely on your BRP address for communication.
What are the different types of Change of Address Notification?
- Municipal Change of Address: The standard form required by your gemeente for updating your BRP registration - this is your official record with Dutch authorities
- Digital Portal Notification: Online forms through DigiD for updating multiple government agencies at once, including the tax office and pension providers
- Business Address Update: Special forms for entrepreneurs and companies registered with the KVK (Chamber of Commerce)
- Temporary Address Change: Used for extended stays away from your main residence while maintaining your permanent registration
- International Registration: Specific forms for registering when moving to the Netherlands from abroad or leaving the country
Who should typically use a Change of Address Notification?
- Residents: Every person living in the Netherlands must submit a Change of Address Notification when moving, including Dutch citizens, expats, and students
- Municipal Officers: Process notifications and update the BRP (Personal Records Database) at the gemeente level
- Landlords: Often assist tenants with registration and may need to provide housing declarations
- Government Agencies: Rely on updated address information for tax collection, benefits distribution, and official communications
- Business Owners: Must notify the KVK (Chamber of Commerce) when changing their registered business address
How do you write a Change of Address Notification?
- Personal Details: Gather your BSN number, valid ID, and current registration address
- New Address: Have the complete address including postal code, house number, and any apartment details
- Moving Date: Know your exact moving date as the notification must be filed within 5 days
- Housing Documents: Prepare your rental contract or purchase deed for the new address
- Household Members: List everyone moving with you, including their BSN numbers
- DigiD Access: Ensure your DigiD login works for online submission
- Contact Information: Include your phone number and email for municipality follow-up
What should be included in a Change of Address Notification?
- Personal Identification: Full legal name, BSN number, and date of birth as registered in the BRP
- Current Address: Complete registered address including house number and postal code
- New Address Details: Full address with move-in date and type of residence (rental/owned)
- Household Information: Names and BSN numbers of all moving household members
- Declaration Section: Statement confirming the information's accuracy under Dutch law
- Privacy Notice: GDPR-compliant statement about personal data processing
- Signature Block: Date, place, and signature of the main registrant
What's the difference between a Change of Address Notification and a Change Management Process?
A Change of Address Notification differs significantly from a Change Management Process in both scope and purpose, though they're sometimes confused because both deal with organizational changes.
- Legal Requirements: Address notifications are mandatory by Dutch law within 5 days of moving, while change management processes are voluntary internal procedures
- Purpose: Address notifications update official government records in the BRP system, whereas change management processes guide organizational transitions and operational changes
- Scope: Address notifications focus solely on residential location updates, while change management processes cover broader organizational changes like restructuring, system updates, or policy shifts
- Duration: Address notifications are one-time submissions for specific moves, but change management processes are ongoing frameworks that guide multiple changes over time
