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A Change of Address Notification tells the Companies Registry when your Hong Kong company moves to a new location. This formal update ensures your business stays compliant with the Companies Ordinance, which requires companies to keep their registered address current in official records.

You must submit this notification within 15 days of relocating your registered office. The form includes your company's details, the new address, and when the change took effect. Filing this update helps government departments, business partners, and stakeholders reach you at the right location and keeps your company in good standing.

Submit a Change of Address Notification any time your Hong Kong company relocates its registered office. Common triggers include moving to a larger workspace, changing business districts, or updating your virtual office provider. The 15-day filing deadline starts from your first day at the new location.

File this notification during office moves, corporate restructuring, or when switching company secretarial service providers. Getting this update right maintains your compliance with the Companies Registry, keeps communication channels open with regulators, and ensures official documents reach your company promptly. It also helps avoid penalties for late reporting.

• The Companies Registry in Hong Kong uses two main forms for Change of Address Notifications: Form NR1 for changing a registered office address, and Form ND2A for updating a director's residential address. Both require your company number, effective date of change, and authorized signatures. Some companies also file supplementary notices to update their business registration certificate or notify key stakeholders like banks and government departments of the address change.

• Company Directors: Must authorize and sign the Change of Address Notification, taking legal responsibility for its accuracy.
• Company Secretaries: Usually prepare and file the notification with the Companies Registry, ensuring compliance with filing deadlines.
• Business Registration Office: Receives and processes address updates for business registration purposes.
• Corporate Service Providers: Often assist with preparing and submitting notifications, especially for companies using their registered office services.
• Companies Registry: Reviews and records the address changes, maintaining official company records.

• Company Details: Gather your company number, business registration number, and current registered address.
• New Address: Confirm the complete new address, including floor, building name, street number, and district.
• Effective Date: Note the exact date when your company began or will begin operating at the new address.
• Supporting Documents: Prepare proof of the new address, such as a lease agreement or utility bill.
• Signatures: Arrange for a director or company secretary to sign the notification form.
• Filing Timeline: Mark your calendar for the 15-day deadline from the effective date.

• Company Identification: Full legal name, company number, and business registration number.
• Address Details: Previous registered address and complete new address in proper format.
• Timing Information: Effective date of the change and date of notification submission.
• Authorization Section: Name and position of the authorized signatory (director or company secretary).
• Declaration Statement: Confirmation that the information provided is true and complete.
• Signature Block: Space for authorized signature, date, and company chop (if used).

A Change of Address Notification differs significantly from a Change Management Process in both scope and purpose. While both documents relate to organizational changes, they serve distinct functions in Hong Kong's corporate governance framework.

• Legal Requirements: Change of Address Notifications are mandatory filings with the Companies Registry within 15 days of moving, while Change Management Processes are internal documents without statutory filing requirements.
• Document Scope: Address notifications focus solely on location changes, while Change Management Processes cover broader operational changes including restructuring, systems, or procedures.
• Implementation Timeline: Address notifications document a specific date when the change occurred, while Change Management Processes outline future changes and their staged implementation.
• Stakeholder Involvement: Address notifications require only director or company secretary approval, whereas Change Management Processes typically involve multiple departments and stakeholder consultations.