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Positive Rejection Letter Template for Nigeria

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Key Requirements PROMPT example:

Positive Rejection Letter

"I need a Positive Rejection Letter template for our tech startup in Lagos, to be used for senior developer candidates who reached the final interview stage, with emphasis on keeping them in our talent pool for future opportunities in Q2 2025."

Document background
The Positive Rejection Letter is an essential business communication tool used in Nigerian recruitment processes to professionally inform candidates about unsuccessful job applications. This document type is crucial for maintaining professional relationships and protecting the organization's reputation while ensuring compliance with Nigerian employment laws and regulations. The letter should be drafted considering the Labour Act, anti-discrimination provisions in the Nigerian Constitution, and the Nigeria Data Protection Regulation 2019. It typically includes appreciation for the candidate's interest, a clear but gentle communication of the decision, and often maintains the possibility of future opportunities. The document is particularly important in the Nigerian context where business relationships and professional networks play a significant role in the corporate environment.
Suggested Sections

1. Letterhead and Date: Company logo, address, contact information, and current date

2. Recipient Details: Candidate's name and contact information

3. Reference Line: Job position title and reference number if applicable

4. Greeting: Professional salutation addressing the candidate by name

5. Appreciation: Thank the candidate for their time and interest in the position

6. Decision Communication: Clear but positive statement about not proceeding with their application

7. Positive Feedback: Brief mention of candidate's strengths or impressive qualifications

8. Closing and Signature: Professional closing, name and title of sender

Optional Sections

1. Future Opportunities: Invitation to apply for future positions, used when the candidate shows potential for other roles

2. Feedback Offer: Offer to provide specific feedback about their application, used for candidates who progressed to later stages

3. Talent Pool: Request to keep candidate's details on file, used when organization maintains an active talent database

4. Alternative Positions: Information about other current openings, used when there are suitable alternative positions

5. Reason for Decision: Brief explanation of the decision if appropriate and if it helps the candidate's professional development

Suggested Schedules

1. Interview Feedback Form: Optional attachment for candidates who reached interview stage and requested feedback

2. Current Opportunities List: If referring to other open positions, a list of relevant current vacancies may be attached

3. Talent Pool Consent Form: If requesting to keep candidate's details, attach data protection and consent form

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses













Relevant Industries

Banking & Finance

Technology

Healthcare

Manufacturing

Education

Oil & Gas

Telecommunications

Retail

Professional Services

Construction

Agriculture

Media & Entertainment

Public Sector

Non-Profit Organizations

Mining

Transportation & Logistics

Relevant Teams

Human Resources

Recruitment

Talent Acquisition

Personnel Management

Learning & Development

Employee Relations

HR Operations

Organizational Development

Relevant Roles

Human Resources Manager

Recruitment Specialist

Talent Acquisition Manager

HR Director

Hiring Manager

Department Head

HR Business Partner

Recruitment Coordinator

HR Administrator

Chief Human Resources Officer

Personnel Manager

HR Operations Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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