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1. Investigation Summary: Summary of any formal investigation conducted, to be included when formal investigations have taken place

2. Employee Response: Documentation of the employee's explanation or response during the disciplinary hearing, if one was held

3. Performance Improvement Plan: Detailed improvement plan with specific goals and timelines, to be included for less severe violations where rehabilitation is preferred

4. Union Representative: Reference to union involvement or representation, required if employee is unionized

5. Probation Terms: Specific terms and duration of probation if applicable to the disciplinary action

1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action (e.g., incident reports, witness statements, CCTV footage descriptions)

2. Previous Warning Letters: Copies of any previous warning letters referenced in the main letter

3. Relevant Company Policies: Excerpts or copies of specific company policies that were violated

4. Meeting Minutes: Minutes from any disciplinary hearings or meetings related to the incident

5. Performance Improvement Plan Details: Detailed PIP document if referenced in the main letter