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The Vacation Confirmation Letter is an essential document in Malaysian employment practice, used to formally document and confirm approved employee vacation requests. This document is typically issued after an employee submits a vacation request through the organization's established channels and receives approval from relevant authorities. The letter serves multiple purposes: it provides written confirmation of the approved leave dates, documents the impact on the employee's leave balance, outlines work coverage arrangements, and ensures compliance with Malaysian employment regulations, particularly the Employment Act 1955. The Vacation Confirmation Letter is crucial for maintaining clear communication and proper documentation of leave arrangements, protecting both employer and employee interests, and maintaining accurate employment records as required by Malaysian law.

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is a vacation confirmation letter

3. Opening Statement: Reference to the employee's vacation request and its approval

4. Vacation Details: Specific dates of approved vacation, including first and last day

5. Leave Balance Information: Current annual leave balance and amount to be deducted

6. Work Coverage: Information about who will cover the employee's duties during their absence

7. Return to Work: Confirmation of the expected return date and any return-to-work procedures

8. Contact Information: Emergency contact details or how to reach the employee during vacation if needed

9. Closing: Standard letter closing, signature block, and company representative details