The Vacation Confirmation Letter is a standard document used in Austrian employment relationships to formally document approved vacation time. It serves multiple purposes: ensuring compliance with Austrian labor law requirements for written documentation of leave, providing clear communication between employer and employee, and maintaining accurate records for HR administration. This document is required whenever an employee's vacation request is approved, typically being issued after the formal request process and before the vacation period begins. The letter includes essential information such as vacation dates, duration, remaining leave balance, and return-to-work date, all in accordance with the Austrian Vacation Act (Urlaubsgesetz). It helps prevent misunderstandings about approved leave periods and serves as an official record for both parties.
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1. Employee Information: Full name, employee ID, department, and position of the employee
2. Vacation Period Details: Specific dates of the approved vacation, including first and last day of leave
3. Vacation Days Calculation: Number of working days being used and remaining vacation day balance
4. Return to Work Date: Clear statement of the expected date of return to work
5. Approval Information: Name and position of the approving supervisor, date of approval
1. Handover Instructions: Include when the employee has critical responsibilities that need coverage during their absence
2. Emergency Contact: Include when company policy requires employees to provide contact information during extended leave
3. Special Arrangements: Include when there are specific work arrangements before/after the vacation or when vacation is combined with other types of leave
4. Travel Information: Include when required by company policy for long-term absences or international travel
5. COVID-19 Related Information: Include when travel involves destinations with specific health requirements or company policies
1. Vacation Day Balance Statement: Detailed breakdown of total vacation days entitled, used, and remaining for the current year
2. Handover Documentation: Detailed list of tasks and responsibilities to be handled by colleagues during the absence
3. Return-to-Work Checklist: List of tasks or meetings scheduled for the first day back from vacation
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Construction
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Transportation
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Relevant Teams
Human Resources
Personnel Administration
Office Administration
Operations
Executive Office
Employee Relations
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Relevant Roles
HR Manager
HR Director
HR Administrator
Office Manager
Department Manager
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Supervisor
Managing Director
CEO
COO
HR Business Partner
Personnel Administrator
Executive Assistant
Administrative Manager
Operations Manager
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