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The Retirement Letter To Employee is an essential document in Malaysian employment practice, required when an employee reaches the statutory retirement age or opts for voluntary retirement where permitted. It serves as the official communication confirming the termination of employment due to retirement and must comply with Malaysian employment legislation, particularly the Minimum Retirement Age Act 2012 and the Employment Act 1955. The letter is typically issued 3-6 months before the effective retirement date, providing adequate notice and allowing time for proper transition planning. It contains crucial information about retirement benefits, EPF withdrawals, handover procedures, and final settlements. This document is particularly important as it helps ensure compliance with legal requirements while maintaining professional relationships and providing clarity to retiring employees about their entitlements and next steps.

1. Company Letterhead and Date: Official company letterhead including company name, address, and current date

2. Employee Details: Full name and address of the employee, employee ID, and current position

3. Subject Line: Clear indication that this is a retirement letter

4. Confirmation of Retirement: Statement confirming the retirement and effective date

5. Acknowledgment of Service: Recognition of the employee's years of service and contributions

6. Retirement Benefits Overview: Brief summary of retirement benefits, EPF withdrawal information, and other entitlements

7. Handover Instructions: Basic instructions regarding the handover process and final working period

8. Next Steps: Information about exit procedures and required actions from the employee

9. Contact Information: Details of HR personnel to contact for queries and assistance

10. Closing and Signatures: Professional closing, signature lines for authorized company representative