This Non-Disclosure Agreement For Cleaning Services is designed for use in Malaysia when engaging cleaning service providers who will have access to sensitive or confidential areas and information during their work. It becomes particularly relevant when cleaning staff will operate in environments containing confidential business information, sensitive data, or restricted areas. The agreement complies with Malaysian legislation, including the Contracts Act 1950, Personal Data Protection Act 2010, and relevant employment laws. It should be implemented before cleaning services commence and includes comprehensive provisions for confidentiality obligations, security measures, and breach protocols. This document is essential for protecting proprietary information while ensuring necessary cleaning services can be performed effectively and securely.
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1. Parties: Identification of the cleaning service provider and the client company
2. Background: Context of the cleaning services relationship and need for confidentiality
3. Definitions: Key terms including 'Confidential Information', 'Services', 'Authorized Personnel', and 'Premises'
4. Scope of Confidential Information: Detailed description of what constitutes confidential information in the cleaning services context
5. Confidentiality Obligations: Core obligations regarding non-disclosure, protection, and handling of confidential information
6. Permitted Disclosures: Circumstances under which confidential information may be disclosed
7. Security Measures: Required security protocols when accessing premises and handling confidential information
8. Return of Confidential Information: Obligations regarding return or destruction of confidential information
9. Term and Termination: Duration of the agreement and termination provisions
10. Governing Law and Jurisdiction: Specification of Malaysian law and jurisdiction
1. Specific Industry Compliance: Additional provisions for specific industries (e.g., healthcare, financial services) with special confidentiality requirements
2. Insurance Requirements: Specific insurance coverage requirements for confidentiality breaches
3. Audit Rights: Client's right to audit compliance with confidentiality obligations
4. Data Protection Compliance: Specific provisions relating to personal data protection under PDPA
5. Subcontractor Obligations: Provisions for when cleaning services are subcontracted
6. Non-Competition: Restrictions on providing services to competitors
7. Publicity: Restrictions on public announcements or marketing references
1. Schedule 1 - Specified Confidential Information: Detailed list of types of confidential information specific to the client's business
2. Schedule 2 - Authorized Personnel: List of cleaning staff authorized to access confidential areas
3. Schedule 3 - Security Protocols: Detailed security measures and protocols
4. Schedule 4 - Premises Details: Specification of areas where confidential information may be encountered
5. Appendix A - Confidentiality Acknowledgment Form: Form to be signed by individual cleaning staff members
6. Appendix B - Incident Reporting Procedure: Procedures for reporting potential confidentiality breaches
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Financial Services
Technology
Manufacturing
Research and Development
Government Facilities
Educational Institutions
Pharmaceuticals
Defense
Professional Services
Data Centers
Biotechnology
Relevant Teams
Legal
Operations
Facilities Management
Procurement
Human Resources
Administration
Risk and Compliance
Security
Contract Management
Relevant Roles
Facility Manager
Operations Director
Legal Counsel
Procurement Manager
Security Manager
Compliance Officer
HR Manager
Office Manager
Property Manager
Contract Administrator
Risk Manager
Chief Operating Officer
Administrative Manager
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