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Consular Invoice For Export Template for Malaysia

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Key Requirements PROMPT example:

Consular Invoice For Export

"I need a Consular Invoice For Export for shipping electronic components from our manufacturing facility in Penang to Brazil, with specific requirements for hazardous materials documentation and dual-use technology declarations, planned for export in March 2025."

Document background
The Consular Invoice For Export is a fundamental document in Malaysian international trade operations, required by customs authorities and foreign consulates for specific export transactions. This document serves as an official certification of the exported goods' details, including their value, origin, and specifications. Under Malaysian trade regulations, it must be prepared accurately and include all required information for customs clearance and compliance purposes. The document is particularly important for exports to countries that maintain strict import documentation requirements, as it helps prevent undervaluation of goods and ensures compliance with both Malaysian export regulations and the importing country's trade requirements. The Consular Invoice must be verified and legalized by the consulate or embassy of the destination country in Malaysia before shipment.
Suggested Sections

1. Invoice Header: Contains document number, date, and type of consular invoice

2. Exporter Details: Complete information about the exporting company including name, address, registration number, and contact details

3. Consignee Details: Full information about the receiving party including name, address, and contact information

4. Shipment Details: Information about the mode of transport, carrier, port of loading and discharge, and estimated arrival date

5. Goods Description: Detailed description of goods including quantity, unit price, total value, and HS codes

6. Financial Information: Payment terms, currency, total invoice value, and any relevant banking details

7. Country of Origin Declaration: Statement declaring the origin of goods and compliance with origin requirements

8. Declaration of Truth: Legal declaration confirming the accuracy of all provided information

Optional Sections

1. Insurance Details: Required when goods are shipped under CIF terms, including insurance coverage and value

2. Special Handling Instructions: Used for goods requiring specific handling, storage, or transportation conditions

3. Export License Information: Required for controlled or restricted items under Malaysian law

4. Certificate of Analysis Reference: Required for chemical, pharmaceutical, or food products

5. Letter of Credit Reference: Included when payment is made via letter of credit

Suggested Schedules

1. Detailed Packing List: Itemized list of packed goods including dimensions, weights, and packaging details

2. Product Specifications: Technical specifications and details of the products being exported

3. Quality Certificates: Copies of relevant quality certifications or inspection reports

4. Origin Documentation: Supporting documents proving the country of origin claims

5. Chemical Composition: For chemical products or materials requiring detailed composition disclosure

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses




















Relevant Industries

Manufacturing

Electronics and Electrical

Textiles and Apparel

Chemical and Petrochemical

Agricultural Products

Automotive

Pharmaceuticals

Food and Beverage

Palm Oil and Derivatives

Rubber Products

Timber and Wood Products

Relevant Teams

Export Operations

International Trade

Logistics

Supply Chain

Documentation

Compliance

Finance

Legal

Sales

Customer Service

Relevant Roles

Export Manager

Trade Compliance Officer

Shipping Coordinator

Customs Broker

Documentation Specialist

Logistics Manager

International Sales Manager

Supply Chain Manager

Trade Finance Manager

Compliance Director

Export Documentation Clerk

International Trade Specialist

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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