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1. Parties: Identification of the client company and the collection agency, including registration numbers and registered addresses
2. Background: Context of the agreement, including the client's need for collection services and the agency's qualifications
3. Definitions: Definitions of key terms used throughout the agreement
4. Appointment and Scope of Services: Formal appointment of the collection agency and detailed description of services to be provided
5. Term and Termination: Duration of the agreement and circumstances under which it can be terminated
6. Fees and Commission: Payment terms, commission rates, and calculation methods
7. Compliance and Legal Requirements: Obligations to comply with relevant laws, regulations, and ethical collection practices
8. Operating Procedures: Standard procedures for debt assignment, collection activities, and reporting
9. Data Protection and Confidentiality: Obligations regarding handling of personal data and confidential information
10. Representations and Warranties: Statements of fact and promises made by both parties
11. Indemnification: Mutual indemnification obligations and liability limitations
12. Dispute Resolution: Procedures for handling disputes between parties
13. General Provisions: Standard boilerplate clauses including notices, assignment, and governing law
1. International Collections: Additional terms for cross-border collection services, used when the client requires collection from debtors in other countries
2. Legal Proceedings: Terms regarding initiation and handling of legal proceedings, included when the agency is authorized to take legal action
3. Special Industry Requirements: Specific provisions for regulated industries like banking or healthcare, included based on client's industry
4. Performance Metrics: Detailed performance standards and KPIs, included for larger contracts or when specific performance levels are required
5. Insurance Requirements: Specific insurance coverage requirements, included when the client requires particular insurance levels
6. Subcontracting: Terms governing the use of subcontractors, included when the agency may need to engage third parties
1. Schedule 1 - Fee Schedule: Detailed breakdown of fees, commission rates, and payment terms
2. Schedule 2 - Service Level Agreement: Specific performance metrics, reporting requirements, and service standards
3. Schedule 3 - Operating Procedures: Detailed collection procedures, contact protocols, and escalation processes
4. Schedule 4 - Compliance Requirements: Specific compliance procedures and requirements
5. Appendix A - Reporting Templates: Standard formats for regular reporting and documentation
6. Appendix B - Power of Attorney: Standard form of power of attorney for legal proceedings if applicable
7. Appendix C - Data Protection Protocols: Detailed procedures for handling personal data and maintaining confidentiality
Banking and Financial Services
Insurance
Telecommunications
Healthcare
Utilities
Retail
Education
Property Management
Manufacturing
Professional Services
Finance
Legal
Compliance
Risk Management
Operations
Credit Control
Accounts Receivable
Treasury
Procurement
Internal Audit
Chief Financial Officer
Finance Director
Credit Control Manager
Accounts Receivable Manager
Legal Counsel
Compliance Officer
Risk Manager
Operations Director
Collections Manager
Financial Controller
Treasury Manager
Credit Risk Analyst
Debt Recovery Specialist
Contract Manager
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