Administrative Contract

Administrative Contract Template for Malaysia

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Key Requirements PROMPT example:

"I need an Administrative Contract for a 3-year IT system maintenance agreement between the Malaysian Ministry of Health and a local technology provider, starting March 2025, with specific provisions for data security and system uptime requirements."

Document background

Administrative Contracts in Malaysia serve as essential instruments for formalizing relationships between government entities and private sector parties. These contracts are subject to specific requirements under Malaysian law, including the Government Contracts Act 1949, Treasury Instructions, and various administrative circulars. The document is crucial when engaging private sector services for public administration, government projects, or service delivery. It includes specific provisions for government approvals, public procurement compliance, budget allocation, and performance monitoring. The structure accommodates both standard contractual elements and special requirements for government administrative procedures, making it suitable for various public sector engagements while ensuring transparency and accountability in public administration.

Suggested Sections

1. Parties: Identification of the Government agency/department and the contracting party, including their legal status and authority to contract

2. Background: Context of the administrative contract, including reference to any relevant government approvals or procurement processes

3. Definitions: Definitions of key terms used in the contract, including specific administrative and governmental terminology

4. Scope of Services/Works: Detailed description of the administrative services or works to be performed

5. Duration and Timelines: Contract period, key milestones, and delivery schedules

6. Financial Provisions: Payment terms, pricing, and budgetary allocations in accordance with government financial procedures

7. Performance Standards: Required quality standards, KPIs, and performance monitoring mechanisms

8. Compliance Requirements: Mandatory compliance with government regulations, policies, and procedures

9. Representations and Warranties: Standard and specific warranties, including government-specific requirements

10. Termination: Termination provisions, including government-specific termination rights

11. Dispute Resolution: Dispute resolution procedures in line with government contract requirements

12. General Provisions: Standard contractual provisions adapted for government contracts

Optional Sections

1. Security Requirements: Required for contracts involving sensitive government information or facilities

2. Local Content Requirements: Included when there are specific requirements for local resource utilization

3. Technology Transfer: Required for contracts involving technical knowledge transfer to government entities

4. Environmental Compliance: Included for projects with environmental impact considerations

5. Social Responsibility: Required for contracts with significant community impact

6. Intellectual Property Rights: Included when the contract involves creation or use of intellectual property

7. Force Majeure: Optional but recommended for long-term administrative contracts

8. Change Management: Required for complex projects likely to require modifications

Suggested Schedules

1. Schedule A - Scope of Work: Detailed technical specifications and requirements

2. Schedule B - Payment Schedule: Detailed breakdown of payments, milestones, and financial terms

3. Schedule C - Performance Metrics: Detailed KPIs and measurement criteria

4. Schedule D - Government Furnished Items: List of items, facilities, or information provided by the government

5. Schedule E - Compliance Requirements: Specific regulatory and policy requirements

6. Schedule F - Required Forms: Standard government forms and documentation requirements

7. Appendix 1 - Project Timeline: Detailed project schedule and milestones

8. Appendix 2 - Personnel Requirements: Key personnel requirements and qualifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Public Administration

Infrastructure Development

Public Healthcare

Education

Transportation

Environmental Services

Information Technology

Public Utilities

Defense

Social Services

Relevant Teams

Legal

Compliance

Government Relations

Public Sector Operations

Contract Administration

Project Management

Procurement

Risk Management

Finance

Operations

Relevant Roles

Government Contract Manager

Public Procurement Officer

Legal Counsel

Compliance Officer

Project Director

Administrative Director

Public Sector Liaison

Contract Administrator

Government Relations Manager

Project Manager

Chief Operating Officer

Regulatory Affairs Director

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