The Welcome Letter To New Employee is a crucial document in the employment onboarding process under Maltese jurisdiction. It serves multiple purposes: legally confirming the employment relationship in compliance with the Employment and Industrial Relations Act, providing essential information about the role and company, and setting a positive tone for the new employment relationship. This document should be issued after the employment contract is signed but before the employee's first day, typically as part of the onboarding package. It combines mandatory employment information required by Maltese law with practical details about starting the role, while maintaining a welcoming and professional tone. The letter helps ensure clear communication of expectations and requirements while demonstrating the employer's commitment to a smooth onboarding process.
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1. Opening Greeting: Warm welcome to the new employee by name and expression of excitement about them joining the team
2. Position Confirmation: Confirmation of job title, department, and immediate supervisor
3. Start Date and Location: Clear statement of employment start date and workplace location
4. Basic Employment Terms: Brief overview of key terms including working hours, salary, and payment schedule
5. First Day Instructions: Information about what to expect and bring on the first day, including arrival time and who to report to
6. Key Company Information: Brief introduction to company culture, values, and mission
7. Next Steps: Information about onboarding process and any immediate actions required
8. Closing: Positive closing statement with contact information for any questions
1. Probationary Period: Include when the position is subject to a probationary period, stating duration and conditions
2. Remote Work Arrangements: Include for positions that involve remote or hybrid working arrangements
3. Special Benefits: Include when offering non-standard benefits or perks specific to the role
4. Relocation Information: Include for employees who are relocating for the position
5. Training Program: Include when the role involves specific initial training programs
6. Team Introduction: Include brief introduction to immediate team members for smaller organizations
7. COVID-19 Protocols: Include current workplace health and safety measures when relevant
1. Employee Handbook: Complete company policies and procedures
2. Benefits Summary: Detailed overview of all company benefits and eligibility criteria
3. IT Security Policy: Guidelines for company technology use and security protocols
4. Office Map: Layout of the office and key facilities
5. Required Documentation Checklist: List of documents the employee needs to provide
6. First Week Schedule: Detailed schedule of orientation and initial meetings
7. Contact Directory: Key contact information for HR, IT support, and other essential departments
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Information Technology
Manufacturing
Tourism and Hospitality
Professional Services
Healthcare
Education
Retail
Construction
Gaming and iGaming
Maritime
Transport and Logistics
Telecommunications
Relevant Teams
Human Resources
People Operations
Administration
Legal
Recruitment
Employee Relations
Talent Management
Relevant Roles
CEO
Department Manager
HR Director
HR Manager
HR Officer
Office Manager
Recruitment Manager
Talent Acquisition Specialist
HR Administrator
HR Coordinator
People Operations Manager
Employee Relations Manager
Onboarding Specialist
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