Work Intake Form

Work Intake Form Template for India

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Key Requirements PROMPT example:

"I need a Work Intake Form for our new IT services company in Bangalore, compliant with Indian law, that includes sections for remote work arrangements and technical skills assessment, as we're planning to hire 50+ software developers by March 2025."

Document background

The Work Intake Form is a fundamental HR document used during the employee onboarding process in India. It serves as a standardized method for collecting crucial employee information while ensuring compliance with Indian labor laws and regulations. The form typically includes sections for personal details, employment terms, compensation information, and necessary declarations. It's designed to meet the requirements of various Indian employment-related legislation, including the Industrial Employment (Standing Orders) Act, Information Technology Act, and state-specific labor laws. This document is essential for creating proper employment records, facilitating payroll processing, and maintaining compliance with legal requirements for employee documentation. The Work Intake Form should be completed at the beginning of employment and kept updated as per regulatory requirements.

Suggested Sections

1. Basic Information: Employee's personal details including full name, contact information, address, and government-issued ID numbers

2. Employment Details: Position, department, reporting manager, work location, and employment type

3. Compensation Information: Salary structure, benefits, and payment details including bank account information

4. Work Schedule: Expected working hours, shifts (if applicable), and weekly offs

5. Educational Background: Academic qualifications, professional certifications, and relevant training

6. Professional Experience: Previous employment history, skills, and references

7. Emergency Contact Information: Details of persons to be contacted in case of emergency

8. Declaration and Consent: Employee's confirmation of information accuracy and consent for data processing

Optional Sections

1. Visa/Work Permit Details: For non-Indian nationals, details of work authorization and validity

2. Special Accommodations: Any specific requirements or accommodations needed for disability or health conditions

3. Project-Specific Information: For project-based roles, specific project details and duration

4. Remote Work Preferences: For positions offering flexible working arrangements, preferred work setup and equipment requirements

5. Special Skills Assessment: For technical or specialized roles, detailed skill evaluation section

6. Background Check Authorization: Additional consent for roles requiring security clearance or background verification

Suggested Schedules

1. Document Checklist: List of required documents to be submitted with the form

2. Job Description: Detailed description of the role and responsibilities

3. Company Policies Acknowledgment: List of company policies that the employee must read and acknowledge

4. Benefits Summary: Detailed breakdown of applicable benefits and eligibility criteria

5. Required Compliance Certificates: List of mandatory certifications or training requirements for the role

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Information Technology

Manufacturing

Healthcare

Financial Services

Retail

Education

Construction

Professional Services

Telecommunications

Pharmaceutical

Hospitality

E-commerce

Automotive

Media and Entertainment

Real Estate

Relevant Teams

Human Resources

Legal

Compliance

Payroll

Administration

Operations

Finance

Information Systems

Relevant Roles

HR Manager

Recruitment Specialist

HR Business Partner

Compliance Manager

HR Administrator

Onboarding Specialist

HR Operations Manager

Talent Acquisition Manager

HR Director

Personnel Manager

Employee Relations Manager

HR Coordinator

Payroll Manager

HR Information Systems Manager

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