¶¶Òõ¶ÌÊÓƵ

The First Warning Letter For Absenteeism is a crucial HR document used in Indian workplaces when an employee demonstrates patterns of unauthorized absence or attendance policy violations. This document is typically issued after verbal warnings have proven ineffective and serves as the first formal step in the progressive disciplinary process. The letter must comply with Indian labor laws, particularly the Industrial Employment (Standing Orders) Act and relevant state-specific regulations. It should document specific instances of absence, reference company policies, state expected behavior, and outline consequences of continued non-compliance. The document becomes part of the employee's permanent record and may be referenced in future disciplinary actions if attendance issues persist.

1. Letter Header: Company letterhead, date, reference number, and marking as 'Private & Confidential'

2. Employee Details: Full name, employee ID, designation, department, and work location of the employee

3. Subject Line: Clear indication that this is a first warning letter for absenteeism

4. Attendance Violation Details: Specific dates and instances of unauthorized absence or attendance policy violations

5. Reference to Company Policy: Citation of specific company attendance policies that have been violated

6. Impact Statement: Brief description of how the unauthorized absences affect work and team performance

7. Corrective Action Required: Clear statement of expected behavior and attendance improvement

8. Warning and Consequences: Statement that this is a formal warning and mention of possible consequences if behavior continues

9. Acknowledgment Section: Space for employee signature acknowledging receipt of the warning letter