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The First Warning Letter For Absenteeism is a crucial document in South African employment law, forming part of the progressive disciplinary process required by labor legislation. It is typically issued when an employee shows patterns of unauthorized absence or excessive absenteeism, after verbal warnings have proven ineffective. The document must align with the Basic Conditions of Employment Act, Labour Relations Act, and the Code of Good Practice: Dismissal, while also adhering to the employer's internal policies. This formal warning serves multiple purposes: it documents the specific instances of misconduct, establishes clear expectations for future behavior, and creates a paper trail for potential further disciplinary actions. The letter should be drafted carefully to ensure procedural fairness and substantive fairness, as required by South African labor law, and should include specific dates, incidents, and the impact of the absenteeism on operations.

1. Company Letterhead: Official company letterhead including company name, registration details, and contact information

2. Date: The date when the warning letter is issued

3. Employee Details: Full name, employee ID, position, and department of the employee

4. Subject Line: Clear indication that this is a First Written Warning for Absenteeism

5. Incident Details: Specific dates and instances of unauthorized absence or pattern of absenteeism

6. Impact Statement: Description of how the absenteeism affects the workplace, team, and business operations

7. Reference to Policy: Citation of relevant company policies and procedures that have been violated

8. Corrective Action: Clear statement of expected behavior and improvements required

9. Consequences: Information about what will happen if behavior doesn't improve (further disciplinary action)

10. Signature Block: Space for signatures of the issuing manager, HR representative, and employee acknowledgment